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Preconstruction Coordinator
Job in
Phoenix, Maricopa County, Arizona, 85003, USA
Listed on 2026-10-22
Listing for:
Haydon Companies
Full Time
position Listed on 2026-10-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
Individual will be responsible for supporting the overall administrative requirements of the Pre-Construction department.
Essential Job FunctionsOverall duties include, but are not limited to, the following:
- Bid documents / proposal preparation
- Maintain Bidding software Building Connected
- Create bid invites and all trade partners
- Distribution of amendments and associated documents
- Contacting trade partners
- Assisting Estimators on bidding projects, setting up buyout
- Assisting of processing of pre-qualification applications of new trade partners
- Processing of Owner prequals
- Ordering of bid-bonds/ Performance and Payment bonds / Permit bonds
- Owner contract compliance reviews
- Processing of any AIA or Consensus Owner contract documents and distribute
- Ordering all insurance certs for all jobs, permits, OCIPS etc.
- Maintenance of tracking logs for precon
- Set-up of estimating and project folders
- Process Owner precon Pay applications
- Create Open projects in Viewpoint
- Enter budgets / estimates /Change orders in Viewpoint
- Enter vendors in Viewpoint
- Create new projects in Procore and document control
- Process all subcontracts and purchase orders for Building division and special projects
- Attendance at various trade events (local)
- Attendance at site-visits, pre-bid meetings, and kick-off meetings
- Coordination and scheduling of meetings, appointments, and events.
- Set up team building events for precon department
- Maintain procedures for precon coordinators
- 1+ years related experience in construction industry, or an acceptable combination of education and experience.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook; working knowledge of Viewpoint or ability to quickly learn is a plus
- Strong analytical, planning, problem solving and organizational skills.
- Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment
- Ability to build relationships and work effectively with a team.
- Strong interpersonal and communication skills.
- Attention to detail and ability to see the bigger picture.
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