Receptionist​/Office Assistant

Capitol Engineering is an established and expanding custom fabrication company delivering high quality engineered & fabricated steel products to a wide variety of industries including mining, agriculture, and general industrial applications.
Capitol Engineering was established in 1937 and we are currently growing at a rapid pace and are looking to add a Receptionist/Office Assistant to our team.

Capitol Engineering Co. is seeking a Part-Time Receptionist/Office Assistant to join our growing company. This is a part-time position with a flexible schedule; hours can be arranged Monday through Friday between 7:30 a.m. and 3:30 p.m. The Receptionist/Office Assistant will provide general office support and handle a variety of administrative tasks that keep our office running smoothly. This role may lead to a full-time opportunity in the future.

• Schedule and maintain conference room calendars; set up rooms for meetings, interviews, training and visitors, including refreshments when requested.
• Provide clerical support to Accounting, HR, and other departments, such as copying, scanning, filing, data entry, preparing new-hire packets, and distributing notices and postings as directed.
• Help coordinate company events, lunches and recognition activities as requested.
• Keep office filing systems organized and handle confidential company and employee information with discretion.
• Responsible for ordering, receiving, stocking, and organizing office supplies, kitchen supplies, and other items as requested.
• Maintain break rooms, kitchen, conference rooms, and other common-areas. Keeping them clean, organized and supplied with the appropriate items.
• Coordinates office moves when necessary.
• Acts as the main contact for office service vendors such as: janitorial, printer/copier leasing, alarm security/monitoring, water/coffee services, shredding services, pest control and other routine services.
• Greet and assist all visitors, including customers, vendors, delivery drivers, contractors, and job candidates, in a professional, courteous manner.
• Answers and routes calls on the main multi-line phone system promptly and professionally.
• Follow all company safety rules and procedures, including wearing required PPE when entering shop or yard areas.
• Other duties as assigned

• Professional, friendly phone and in-person communication skills; comfortable operating a multi-line phone system.
• Working knowledge of Microsoft Office (Outlook, Word and Excel), email and calendar tools, and standard office equipment (copiers/printers, scanners).
• Strong organization and follow-through; able to track many open items (orders, service tickets, invoices) at once.
• Good judgment about when to resolve an issue directly and when to escal it.
• Basic math and record-keeping skills for inventory tracking and invoice review.
• Able to handle confidential information with discretion.
• Dependable attendance and punctuality, since the front desk and main phone line must be covered during business hours.
• Able to learn and follow site safety rules and to communicate them clearly to visitors.
• Bilingual in English and Spanish is a plus.

• High school diploma or GED required.
• Associate degree or coursework in business or office administration is a plus but not required.

• Minimum of 1–2 years of experience in an administrative assistant, receptionist, front desk, or office support role.
• Experience in a manufacturing, fabrication, construction, or other industrial office environment preferred.
• Experience coordinating vendors, ordering supplies, or supporting office moves preferred.

The physical demands and working conditions described here…