Administrative + Office Coordinator

BWS Architects | Phoenix, Arizona

BWS Architects is seeking an organized, detail-oriented, and proactive full-time Administrative + Office Coordinator to support the daily operations of our Phoenix office. This position works closely with the Phoenix Office Principal and other firm leaders, providing a broad range of administrative, organizational, project-related, and financial support.

Compensation: $55,000-$62,000 annually, depending on experience and qualifications.

The ideal candidate is technologically proficient, a quick learner, resourceful, and comfortable managing a variety of responsibilities in a collaborative professional environment.

Qualifications

• Full-time position
• Minimum of 4 years of professional office experience
• Excellent organizational, communication, and multitasking skills
• Strong attention to detail and accuracy
• Ability to work independently and manage multiple priorities

Key Responsibilities

• Support the Phoenix Office Principal with daily administrative and operational needs
• Coordinate office activities, correspondence, document preparation, recordkeeping, supplies, and general office support while ensuring a clean, organized, and professional office environment
• Assist with project invoicing, contract support, project database maintenance, and other operational tasks
• Coordinate meetings, schedules, and office events

Software & Technology Experience

Microsoft Office Suite

• Word
• Excel
• Outlook
• Power Point

Cloud Collaboration & Virtual Meetings

• Microsoft Teams
• Zoom
• Share Point
• One Drive

PDF Management Software

• Adobe Acrobat

Database Management

• Marketing database experience preferred
• Medical, dental, and vision insurance
• 401(k)
• Paid time off
• Additional company benefits

Position Type: Full-Time, In-Office / Hybrid on Fridays

This position is based in our Phoenix office and requires regular in‑office attendance.

In business since 1992, BWS Architects is a firm of Twenty‑Four, including ten registered architects, and has sustained an Arizona state‑wide practice built on a foundation on public service projects. A Certified Woman Owned Small Business with offices in Phoenix and Tucson, our firm specializes in designing community‑enriching projects; our passion is igniting creativity in the spaces where people learn, lead, and discover through timeless, responsive, and beautiful design.

We believe that every space should emulate the vision and priorities to enhance the community in which it serves.

Teamwork, collaboration, and longevity have been fundamental to the success of BWS Architects. Firm Principals Robin Shambach, Sue Gray, Chris Pinkerton, and Frank Slingerland are involved from start to finish. They are supported by highly experienced professionals who are enthusiastic about producing high-quality work with professionalism that results in well‑built, well‑designed projects. From project inception through contract administration, our goal is to provide a knowledgeable, friendly service that responds to our client’s needs and accommodates their schedule.