Admin Coordinator

The Admin Coordinator provides reliable, high-quality administrative and coordination support to divisional leaders, teams and/or senior colleagues. The role supports the effective running of day-to-day operations by managing diaries, meetings, correspondence and records in line with agreed processes and service standards.

• Manage diaries, appointments and meeting requests for allocated leaders or teams, using judgement to prioritise routine activity.
• Arrange meetings, including booking rooms, coordinating attendees, arranging refreshments and ensuring appropriate equipment is available.
• Prepare agendas, collate and distribute papers, and support meeting administration in line with agreed templates and processes.
• Formal minute taking
• Manage competing deadlines and changing priorities effectively, maintaining accuracy and professionalism during periods of pressure., The Admin Coordinator provides reliable, high-quality administrative and coordination support to divisional leaders, teams and/or senior colleagues. The role supports the effective running of day-to-day operations by managing diaries, meetings, correspondence and records in line with agreed processes and service standards.

The post holder contributes to a proactive, forward-facing Corporate Administration service, anticipating routine requirements, maintaining accurate information, and supporting governance and compliance. The role operates within defined procedures, escalating issues appropriately and working collaboratively with colleagues to ensure service continuity. The post holder will work closely with:

• Divisional leaders, managers and teams to support diary management, meetings and routine administration
• Band 6 Senior Executive Assistants / Office Managers for supervision, prioritisation and escalation
• Band 5 Executive Assistants to support coordinated ways of working and cross-cover
• Corporate Administration colleagues across sites to support consistency and resilience
• Internal services (e.g. HR, Finance, Estates, IT) as required for routine administrative processes

All roles within Corporate Administration are expected to contribute to a proactive, professional and forward-facing service that adds value, reduces risk and enables effective leadership.

• Manage diaries, appointments and meeting requests for allocated leaders or teams, using judgement to prioritise routine activity.
• Arrange meetings, including booking rooms, coordinating attendees, arranging refreshments and ensuring appropriate equipment is available.
• Prepare agendas, collate and distribute papers, and support meeting administration in line with agreed templates and processes.
• Formal minute taking
• Manage competing deadlines and changing priorities effectively, maintaining accuracy and professionalism during periods of pressure.

• Act as a first point of contact for routine enquiries, handling communications professionally and escalating where required.
• Draft and format routine correspondence, emails and documents to a clear and accurate standard.
• Ensure information is distributed accurately and in a timely way.
• Handle sensitive or confidential correspondence and enquiries with professionalism and discretion, ensuring information is shared appropriately and escalated where necessary.

The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours,…