Project Coordinator

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

LJC Design & Engineering is a full-service architecture, engineering, and design firm committed to enhancing the quality of the human experience through integrated design. We are a team of high-energy professionals who share a passion for design, a collaborative approach, and a casual culture. We solve challenges by leveraging the collective expertise and ingenuity of the best and brightest minds across development, design, and construction.

LJC is seeking a highly organized and detail-oriented Project Coordinator to support multi-disciplinary project teams across all phases of project delivery. This role plays a key part in maintaining project momentum by managing documentation, coordinating meetings, tracking workflows, and ensuring communication remains organized and on schedule.

You will act as a central point of coordination for project teams, helping reduce administrative burden on technical staff while ensuring accurate and timely project records.

• Support design project teams with day-to-day coordination and administrative tasks
• Manage and maintain project documentation, ensuring accuracy, organization, and timely updates
• Coordinate internal and external meetings, including scheduling, agenda preparation, and documentation of meeting minutes
• Track project workflows, milestones, and deliverables to ensure alignment with schedules
• Support upload and download of documents to/from client platforms
• Assist with the preparation and review of project deliverables, including drawing packages, title blocks, sheet lists, issuance logs, and specification formatting
• Support quality assurance and quality control (QA/QC) processes through checklist management, document reviews, and coordination of project reviews
• Maintain clear and consistent communication across project stakeholders
• Support project teams in managing information flow between clients, consultants, and internal departments
• Utilize project management platforms (such as Procore or Autodesk Construction Cloud) to track and manage project data
• Assist with reporting, document control, and general project support functions
• Identify opportunities to improve project workflows, templates, and document management processes.

• 3+ years of experience in project coordination or administrative role within architecture, engineering, or construction.
• Working knowledge of the design and construction process.
• Strong organizational, time management, and documentation skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Bluebeam.
• Experience with project management platforms such as Procore or Autodesk Construction Cloud (ACC).
• Familiarity with construction administration processes, including RFIs, submittals, and meeting documentation.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong written and verbal communication skills.
• Interest to learn, adapt, and be curious.

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!