Administrative Assistant-Office

Division:
Maryland

Project Location(s):
Baltimore, MD 21202 USA

Minimum Years

Experience:

5

Job Type: Regular Job Classification:
Experienced

Education:

High School Diploma/Equivalent Job Family:

Administrative Support Compensation:

Salaried Non-Exempt

Perform daily administrative tasks and provide administrative services to office departments and/or business unit.

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
• Daily management of department head/manager’s calendar, meeting schedule, and contacts.
• Edit and assemble documents and reports for department head/manager.
• Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
• Create and maintain organizational and seating charts for office.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsor ships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
• Arrange travel reservations, business accommodations, prepare itineraries and agendas.
• Process department head/manager’s expense reports.
• Maintain organized filing systems and coordinate document retrieval schedules.
• Embrace company culture, values, and diversity, equity, and inclusion, Diversity, Equity, and Inclusion (DE&I) activities across company.
• Order supplies to support office needs.
• Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
• Assist with special projects and coordinate events.
• Other activities, duties, and responsibilities assigned.

The salary range for this position is estimated to be 55,870. USD annualized.

Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, and short-term and long-term disability coverage.

In addition to our extensive benefits offerings, we provide paid vacation, wellness/sick time, holidays, paid parental leave, tuition reimbursement, employee referral bonuses, and end-of-year appreciation pay.

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• Construction or other service industry experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently with some oversight and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, elevate issues, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications,…