Administrative Associate, Executive IT and CHiR Operations

## Administrative Associate, Executive IT and CHiR Operations Apply:
Hybrid:
Campus:
Downtown Phoenix:
Full time:
Posted Today:
End Date:
December 1, 2026 (20 days left to apply):
JR129050
** Job Profile:
** Administrative Support Assistant 3 Non-Exempt
** Job Family:
** Administrative Support
** Time Type:
** Full time
** Apply before 11:59 PM Arizona time the day before the posted End Date.
***
* Minimum Qualifications:

** High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile

Summary:

Provides complex administrative support to a department or group of professionals in support of department goals.
*
* Job Description:

** The College of Health Solutions (CHS) seeks a highly organized administrative professional to support the Executive IT Director and the Executive Director of the Center for Health Information and Research (CHiR). This position organizes daily operations, coordinates requests, business functions or operations, and research administration tasks, maintains accurate records, and helps both areas complete their work efficiently. Working independently under general direction, the Administrative Associate handles routine and nonroutine administrative matters by applying university guidelines, exercising sound judgment, and protecting sensitive information.

The successful candidate will demonstrate attention to detail, a service-oriented approach, and the ability to learn new systems and identify practical ways to improve administrative processes.
** Position Salary Range:**  $23.37-$26.44 per hour; DOE  
** Essential Duties:*
* ** Executive IT Director Support (50%)
*** Manage the Executive IT Director’s calendar, schedule appointments, coordinate priorities and deadlines, and organize information needed for timely follow-through.
* Coordinate IT team meetings, events, and project administrative tasks; prepare agendas and materials, document decisions, and track action items through completion.
* Process purchase requests for technology, software, equipment, supplies, and services; enter and verify invoice information and reconcile expenses in accordance with university and college procedures.
* Maintain records, spreadsheets, shared files, and routine reports; enter and verify information in administrative systems, monitor deadlines, and safeguard confidential or sensitive information.
* Update intranet content and shared resources; draft routine correspondence, respond to inquiries, and coordinate with university offices, vendors, and other partners to complete requests.
* Identify administrative needs, investigate routine operational issues, and recommend practical process improvements; learn and apply new tools and procedures as technology team needs change.  
** Executive Director of the Center for Health Information and Research (CHiR) Center Support (50%)
*** Provide day-to-day administrative support to CHiR leadership, faculty, staff, students, and projects, including calendar coordination, meeting scheduling, correspondence, records management, and office operations.
* Coordinate meetings, conferences, training sessions, and special events; arrange logistics, prepare materials, record decisions, and monitor action items and deadlines.
* Coordinate travel and itineraries; prepare travel requests, reimbursements, and expense reconciliations; process purchases; and reconcile accounts for supplies, equipment, software, textbooks, and catering in accordance with university requirements.
* Support administrative steps for recruitment, position changes, onboarding, and departures; initiate or route required forms, and…