Senior Administrative Assistant

BeOne Medicines is seeking an experienced and highly organized Senior Administrative Assistant to provide proactive administrative support to assigned business functions. This role is responsible for managing complex administrative operations, coordinating executive support activities, and ensuring smooth day-to-day workflows within a fast-paced healthcare and biotechnology environment.

The successful candidate will work closely with senior leaders, manage schedules, coordinate meetings and travel arrangements, support onboarding activities, and handle confidential information with professionalism. This position requires excellent organizational skills, strong communication abilities, and the ability to manage multiple priorities independently.

• Provide administrative and project support to senior leadership and assigned business functions.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Organize town halls, off-site meetings, cross-functional events, and other business activities while supporting budget management.
• Understand business priorities and improve administrative workflows to increase efficiency.
• Coordinate vendor onboarding, purchase requisitions, purchase orders, invoices, and payment follow-ups with procurement teams.
• Process expense reports and reconcile corporate credit card transactions according to company policies.
• Prepare communications on behalf of executives and maintain important records and documentation.
• Maintain confidentiality of sensitive business communications and documents.
• Schedule candidate interviews, coordinate virtual and in-office meetings, and arrange travel for candidates when required.
• Support employee onboarding activities, including equipment setup coordination and orientation planning.
• Build strong relationships with internal teams, visitors, and cross-functional partners.
• Assist with company events, catering arrangements, and general administrative support.
• Take on additional assignments and responsibilities as required.

• Minimum 5+ years of experience supporting high-level executives or leaders.
• Strong ability to manage multiple tasks, priorities, and stakeholders in a fast-paced environment.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently with changing priorities and limited supervision.
• Strong relationship-building skills with employees at all levels of the organization.
• Positive attitude with a proactive and solution-oriented approach.
• Proficiency in Microsoft Office, Outlook, Concur, Zoom, and Microsoft Teams.

• Executive calendar management and administrative operations
• Meeting coordination, travel planning, and event support
• Microsoft Office tools, communication systems, and document management