Executive Assistant
Job in
Phoenix, Maricopa County, Arizona, 85001, USA
Listing for:
Strider
Full Time
position
Listed on 2026-11-13
Job specializations:
-
Administrative/Clerical
Job Description & How to Apply Below
- 1+ years of administrative experience supporting multiple executives
- Highly skilled in calendar management
- Highly skilled in travel coordination
- Experience with travel and expense tools (e.g. Navan Concur, etc.)
- Ability to handle confidential information with tact and discretion
- Experience in a team environment, demonstrating tact, discretion, flexibility, and diplomacy
- Experience with Microsoft 365 tools (e.g. Outlook, Word, PowerPoint, Teams, SharePoint, One Note, etc.)
- Experience with project management and cross-team coordination
- Ability to manage time and prioritize competing tasks under tight deadlines
- Ability to work autonomously and adapt quickly as priorities and processes change
- Availability to work during US Eastern Time business hours
- Strong communication skills in both spoken and written English
- Startup experience
- Experience in high-growth or transformational environments
- Experience with Visio
- Bachelor’s Degree in Business, Communications, or equivalent
- This is a full-time role (40 hours/week) for a 6-month contract
- Manage the CEO’s and executives’ calendars, organizing meetings and events and solving conflicts
- Prepare daily schedules, briefings, and presentations so the CEO is ready for each meeting
- Schedule meetings, prepare agendas and materials, and follow up on action items
- Plan travel by booking flights, hotels, and ground transportation and building itineraries
- Track and manage expenses for the executive team
- Draft and manage emails, memos, and internal and external correspondence
- Act as a discreet point of contact between executives and teams during organizational change
- Conduct research and create reports on topics requested by executives
- Organize files, records, and databases, keeping confidential information secure
- Identify and implement process improvements that increase efficiency
- Cover for the Senior Executive Assistant and support other administrative staff when needed
- Assist with special projects and general administrative needs
- What success looks like in the first 30 days:
- Builds working relationships with the CEO and supported executives, and learns their preferences, priorities, and communication styles.
- Takes ownership of the CEO’s calendar, travel, and expense tracking with minimal hand-holding.
- Becomes proficient in Lab Connect’s systems and tools (Microsoft 365, Teams, SharePoint, Navan Concur or similar).
- What success looks like in the first 90 days and beyond:
- Operates autonomously, anticipating executive needs rather than waiting for direction.
- The CEO starts each workday with schedule, materials, and content prepared.
- Meeting action items are tracked and followed through to completion.
- Serves as a steady, discreet point of communication between executives and teams during a period of change.
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