Enrollment & Front Office Coordinator | PTO & Breaks

Front Office & Enrollment Coordinator

Paragon Science Academy

Paragon Science Academy provides a rigorous, college-preparatory, STEM-focused education through a challenging comprehensive curriculum and continuous assessment.

We are seeking a highly organized, professional, and customer-focused Front Office & Enrollment Coordinator to serve as a key point of contact for students, families, staff, and visitors while supporting enrollment, student records, compliance, school operations, and administrative needs.

This is an excellent opportunity for someone with experience in school front office operations, admissions, enrollment, customer service, recruiting, sales, or relationship management who enjoys working in a fast-paced environment and takes pride in keeping things organized and running smoothly.

Time Off & Schedule

Enjoy a school-year schedule with 7 weeks of scheduled breaks throughout the year, plus 56 hours of PTO and paid time off for major holidays. Our school calendar provides meaningful time away from work throughout the year while allowing you to enjoy the benefits of working in a school environment.

What You'll Do

Front Office & Customer Service

· Serve as the welcoming and professional first point of contact for students, families, staff, and visitors while managing daily front office operations, phones, visitors, and school communications.

· Provide exceptional customer service by responding to questions and concerns with professionalism, empathy, urgency, and strong follow-through while building positive relationships with families.

· Maintain a welcoming, organized, and confidential front office environment

· Provide administrative support to school leadership and staff, including special projects and day-to-day operational needs.

Enrollment & Family Engagement

· Respond to prospective family inquiries, provide timely follow-up, and build strong relationships throughout the enrollment process.

· Explain the school's programs, culture, academic offerings, and enrollment process while helping families understand why Sonoran Science Academy may be the right fit.

· Guide families from initial inquiry through registration, including application review, offers, acceptance, documentation, and follow-up.

· Support Open Enrollment, re-enrollment, enrollment campaigns, open houses, and other recruitment activities while maintaining accurate enrollment records and communication tracking.

Infinite Campus & Student Records

· Maintain accurate and compliant student records in Infinite Campus.

· Manage daily attendance, tardy documentation, and routine attendance audits while resolving discrepancies and ensuring records are accurate.

· Maintain immunization records, student compliance documentation, and required spreadsheets, including timely follow-up on missing information.

· Process student records requests and support required state, school, and compliance reporting.

Financial & School Operations

· Process and maintain documentation for cash, check, debit, and credit card deposits.

· Assist with club, field trip, and other school-related collections.

· Maintain accurate financial documentation in Infinite Visions.

· Manage office supplies, inventory, mail, deliveries, copier requests, and teacher supply requests.

· Assist with newsletters, surveys, donations, credit card submissions, and other administrative projects.

National School Lunch Program

· Support daily breakfast and lunch operations.

· Maintain required meal program records, check-offs, temperature logs, production records, and postings.

· Assist with Boonli menu setup and meal program administration.

· Complete required daily, weekly, and monthly NSLP documentation and audits.

· Assist with monthly reporting, ADE claims, Direct Certification,…