Management Assistant II - Public Transit Department

Phoenix is the 5th largest city in the country, serving as Arizona's center of government, commerce, and culture. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research, and advanced business services. Phoenix is a progressive city, brimming with sports and cultural attractions, distinctive restaurants, fascinating museums, diverse residential options, and endless outdoor opportunities.

Phoenix is the 5th largest city in the country, serving as Arizona's center of government, commerce, and culture. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research, and advanced business services. Phoenix is a progressive city, brimming with sports and cultural attractions, distinctive restaurants, fascinating museums, diverse residential options, and endless outdoor opportunities.

The Public Transit Department has a vacancy for a Management Assistant II position. This position reports to the Program Manager within Public Transit Department, Facilities Division, Facilities Administration Section. The section provides technical guidance and oversight to subrecipients of Federal Transit Administration (FTA) funding, in addition to other administrative, operational and maintenance support. This oversight will ensure compliance with the FTA requirements for property acquisition and disposal, Public Transportation Agency Safety Plan, and the Transit Asset Management Program across the region.

This technical section will also have Division administrative responsibilities, including budget preparation, managing three contracts, providing badging and security functions, and overseeing the Facilities insurance restitution program. This position requires for the Management Assistant II to obtain a Transit Safety and Security Program (TSSP) certification within the first two years of employment. The Management Assistant II will potentially supervise two supervisory and professional staff who are responsible for two property management contracts, one vending contract, providing badging lead and support functions, budget tracking and preparation, insurance restitution for facilities, and other administrative tasks.

The work hours are Monday - Friday 8:00 AM - 5:00 PM. This position may in some instances work 40-50 hours a week unless otherwise assigned without additional compensation. The new employee in the position will be assessed for telework eligibility after completing 90 days of employment with the Department. If telework is not approved at that time, a second evaluation will occur at 180 days.

Attendance of in-person meetings will still be required. This position may be assigned to report to the transit headquarters building (302 N 1st Ave, Phoenix), the West Transit Facility, the South Transit Facility or the North Transit Facility for extended periods of time or permanently, depending on the business and customer service need.

• Strong organizational and problem-solving skills.
• Knowledge of Legistar, SAP, Concur Solutions, and Microsoft Office products.

Pay Range: $72,675.20 to $ annually.

Hiring Range: $72,675.20 to $ annually.

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Traditional pension with employer and employee contributions,  for more details:
  Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or…