Project Controls Senior Coordinator - Project Farma

When joining Perkin Elmer, you select an experienced and trusted leader in scientific solutions, with the support of a global service network and distribution centers, providing the right solution, at the right time, to meet critical customer needs. With over an 80+ year legacy of advancing science and a mission of innovating for a healthier world, our dedicated team collaborates closely with commercial, government, academic and healthcare customers to deliver our broad portfolio of analytical solutions, and One Source services.

Project Controls Senior Coordinator - Project Farma

US Remote - CA, US Remote - CO, US Remote - IN, US Remote - MA, US Remote - NC, US Remote - PA, US Remote - TX

Job Description

Project Farma’s purpose is to improve patient lives by accelerating the delivery of life-changing therapies. We accomplish this through the successful execution of high-quality life sciences projects across the full project lifecycle. Project Farma (PF) team members collaborate with cross-functional teams to build trusted client relationships, deliver an exceptional customer experience, and contribute to business growth by identifying opportunities and applying data-driven insights to support project planning, cost, schedule, and performance management.

The Project Controls Senior Coordinator serves to remove the administrative burden from Project and Regional Managers so they can stay focused on client delivery and business development. The role owns project and regional administration end to end for its assigned coverage area, utilizing Project Farma’s PSA as its primary system of record and extends into proposal support and other administrative work as Regional Managers direct.

This is a billable role and time will be tracked and coded against client engagements in line with Project Farma’s billability guidelines. The Project Controls Senior Coordinator is expected to manage their own workload across multiple projects and Project Managers within the assigned region.

Key Responsibilities:

• Set up and maintain projects within Project Farma’s PSA platform, including budgets, staffing plans, milestones, and timelines, in coordination with assigned Project Managers.
• Monitor timesheet entry and approval, project financials, and utilization data; flag discrepancies to Project Managers and Regional Managers before they affect billing or reporting.
• Maintain PSA reporting and dashboards used for project status, regional performance, and portfolio reviews.
• Serve as the first point of contact for Project Managers on questions pertaining to the PSA, and train new Project Managers on regional best practices.
• Prepare monthly client accruals in coordination with Project Managers and Finance.
• Create draft invoices for Project Manager review and approval prior to client submission.

• Coordinate project meetings, agendas, and minutes, and track open action items to closure across multiple concurrent projects.
• Maintain project documentation, filing, and deliverable tracking in accordance with Project Farma and client requirements.
• Prepare and distribute project status reports, client-ready materials, and internal updates on behalf of Project Managers.
• Support project close-out administration, including final documentation, financial reconciliation, and lessons-learned capture.

• Support Regional Managers with regional reporting, staffing and scheduling coordination, and consolidated status updates across the region’s active projects.
• Coordinate onboarding logistics for new Project Managers and consultants joining the region.
• Track regional metrics (utilization, billability, project health) and prepare summaries for Regional…