Executive Meeting Manager

United States

Full time

J-85692

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

This role supports as a primary client liaison and lead for executive level meetings for global pharmaceutical client.

• Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details.

• Use business program management system to run program from contract turn-over meeting to final bill completion.

• Handle and negotiate any additional hotel needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.

• Communicate between Information Technology support and clients for web requirements on assigned programs.

• Coordinate and possibly attend site inspections as needed. Conduct program debrief with client.

• Work with accounting to complete final bill, review final billing prior to final invoicing to client.

• May participate in client presentations as requested. Review processes and offer solutions/additions as needed.

• Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.

• Handle overall program budget, review, and audit all program related billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.

• May initiate and reconcile supplier payments. Work with leader to forecast overall program financials and ensure monthly tracking for actual.

• 5-7 years pharma meeting planning experience with at least 3 years supporting Executive level/C-Suite meetings.

• 4-year degree preferred. CMP designation preferred.

• Ability to communicate efficiently and expertly with C-Suite level clients.

• Ability to work accurately and timely – to meet deadlines.

• Demonstrate strong skills for technology and/or software solutions and analytical skills required.

• Microsoft Word and Excel experience – Advanced level

• Experience with meeting industry technology preferred (CVENT)

• Advanced oral and written presentation skills required.

• Present a polished and professional image consistent with organizational expectations.

• Availability to travel 25-40%.

United States

The US national base salary range for this position is from

$55,300.00 - $

The national range provided includes the base salary that Amex GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

Benefits at a glance ()

Work and life:
Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with…