Treatment Coordinator at Wood Orthodontics

Treatment Coordinator

The Treatment Coordinator plays a key role in supporting patient care and practice operations by managing patient scheduling, coordinating patient flow, and presenting financial treatment plans. This position serves as a bridge between patients, clinical teams, and administrative staff to help ensure a smooth, informed, and positive patient experience while supporting office efficiency and production goals.

Responsibilities

• Coordinate patient scheduling to support provider productivity, hygiene flow, and overall practice efficiency.
• Prepare, present, and review financial treatment plans with patients, ensuring clear understanding of recommended care and financial expectations.
• Follow up with patients regarding proposed treatment plans and assist with scheduling the next steps.
• Verify insurance benefits, coverage, and fee schedules to provide accurate estimates and breakdowns.
• Communicate treatment fees, document financial arrangements, and confirm patient payment commitments.
• Assist patients with insurance forms and ensure accurate and complete documentation.
• Serve as a primary point of contact for patient questions regarding treatment, scheduling, and financial concerns.
• Maintain accurate and up-to-date patient records within practice management software.
• Collaborate closely with dentists, hygienists, office managers, and patient coordinators to ensure seamless patient flow.
• Support administrative duties as needed to assist front-office operations and coverage.
• Participate in emergency procedures as required, including summoning assistance and supporting team members.
• Represent the practice in a professional, friendly, and patient-centered manner.
• Maintain regular attendance and adhere to office policies, schedules, and procedures.
• Anticipate the needs of patients and the care team to support a smooth daily workflow.
• Travel between practice locations as needed.
• Perform other duties as assigned to support practice operations.
• Perform other duties and responsibilities assigned by management

Requirements:

• 1–3 years of experience in a dental office or healthcare administrative role preferred.
• Working knowledge of dental terminology, treatment planning, and insurance processes.
• Proficiency with dental practice management software (e.g., Dentrix, Eaglesoft, Open Dental) is preferred.
• Strong organizational, communication, and customer service skills.
• Ability to multitask and remain composed in a fast-paced environment.
• Professional, proactive, and team-oriented mindset.
• Team members are expected to uphold the culture outlined in the SDB Handbook, with a focus on our core values and any additional responsibilities as defined.

Why Join Us?

Comprehensive Benefits Package:

• Medical, Dental, Vision, and 401(k)
• Paid holidays
• Paid time off