Office Technician - Schools

Pay Grade

A (Non-Exempt Support Staff Salary Placement)

Various

Office Manager

Non-exempt

227 days

July 10, 2019

Under general direction, incumbent(s) handles the registration, attendance, and withdrawal of students and performs data entry into school-related systems and databases. In addition, incumbent(s) communicates with the stakeholders of the district in regards to the office and school programs and procedures. Incumbent(s) performs other various school office-related duties, such as handling substitute services, administering daily medications and prescriptions and provides basic first aid for accidents or illnesses, distributing and filing of district and school handouts and forms.

• Performs data entry into Schools Administrative Student Information (SASI) system and other databases, to include enrollment information, student data, parent and/or guardian information, emergency contacts, health and immunization records, special education and/or gifted information, and requests for middle school classes.
• Handles registration of students, such as verifying legal documentation, assisting parents and/or guardians with completing required documents, assigning student placement, schedule, bus number and bus stop, completing student attendance card, handling student orientation, and placement testing, creating a cumulative student records (CUM) folder and a permanent record card (PRC), completing student health check, and requesting student records from previous school(s). Distributes student information sheet, class lists, student screening card, and other pertinent student information to appropriate departments and school staff.
• Processes student withdrawals consisting of entering information into SASI, printing withdrawal form, copying signed withdrawal form, copying birth certificate, notifying appropriate staff, sending teachers CUM files and PRCs for completion, running transcripts, sending out records to new school, and printing immunizations, attendance records, CTDS (country, type, and district code and site number) information, and discipline records.
• Handles student attendance comprising of verifying reporting of attendance, inputting daily attendance, issuing tardy slips, monitoring student log sheet, and calling parents about attendance issues. Generates reports such as daily absences, tardy lists, special education census, 20-day verification, quarterly attendance, and other pertinent reports.
• Communicates with District and school staff, parents, students, and other stakeholders in response to school-related inquiries. Handles the school’s phone master system by creating and performs outdial messaging. Composes messages and schedules messages to be updated on the school marquee.
• Performs clerical duties in the school office such as scheduling orientations and meetings, taking messages and/or directing inquiries to appropriate staff, opening and sorting mail, and filing records. Composes and distributes letters regarding the opening of school, notification of child’s teacher, attendance, open house, notification of records destruction, etc.
• Listens to complete statements in one language, translates to second, and translates responses from second into first language in consecutive interpreting. Provides interpretation between staff and parents in school meetings.
• Administers daily medications and prescriptions and provides basic first aid for accidents or illnesses of students and school staff in accordance with District procedures and under the supervision of the Principal, as directed by the physician, and with the parent’s consent. Maintains accurate records of medications given and documenting treatment of accidents and illnesses for students and school staff.
• Handles substitute health service staff and teacher procedures for the school, including calling the Sub Finder system, reporting and documenting absences, arranging coverage for unfilled absences, organizing materials for substitutes, ensuring substitute sign in and out during service at the school, and completes verification of early retiree…