CFO Executive Assistant

Gamers Guild is a company based on a simple idea: creating a safe, inclusive, and fun gaming space for EVERYONE, but specifically (due to it frequently not being so) minors, LGBTQ, persons of color, and women. We have a Code of Conduct in our stores that we expect everyone to follow and strongly enforce.

Gamers Guild is proud to be a Certified Neurodiverse Workplace™ (CNW) accredited by the International Board of Credentialing and Continuing Education Standards (IBCCES).

Our Vision is to constantly improve our services, offerings, and community support while achieving the growth and stability necessary to offer new locations to a wider number of people. Ultimately, we hope to see a Gamers Guild in every city in North America: all united in their love of safe & fun gaming for all!

We are seeking a highly organized, detail-oriented, and proactive Assistant to the Chief Financial Officer (CFO) to support the CFO with financial, administrative, and operational responsibilities. This role is ideal for a dependable professional with strong organizational skills and hands-on experience in finance, accounting, bookkeeping, financial reporting, or business administration.

The Assistant to the CFO will help manage confidential information, coordinate priorities, prepare financial materials, track important deadlines, and support communication across departments. The successful candidate will be comfortable working with financial data, maintaining accurate records, handling multiple responsibilities, and exercising sound judgment in a fast-paced environment.

Salary range: $50,000 - $62,000 per year

• Provide direct administrative and operational support to the CFO.
• Manage the CFO’s calendar, meetings, appointments, travel arrangements, and deadlines.
• Prepare agendas, meeting materials, reports, presentations, and follow-up documentation.
• Assist with financial reporting, budgeting, forecasting, and expense tracking.
• Compile, organize, and review financial data for accuracy and completeness.
• Help prepare spreadsheets, financial summaries, variance reports, and management presentations.
• Monitor invoices, purchase orders, expenses, and payment status as assigned.
• Assist with accounts payable, accounts receivable, reconciliations, and other accounting-related tasks.
• Maintain organized and confidential financial files, records, and documentation.
• Track important financial deadlines, renewals, contracts, filings, and reporting requirements.
• Coordinate with department leaders, vendors, financial institutions, accountants, auditors, and other external contacts.
• Support the preparation of materials for leadership meetings, budgeting sessions, audits, and financial reviews.
• Conduct research and gather information to support business and financial decisions.
• Draft, proofread, and edit correspondence, internal communications, and financial documents.
• Follow up on assigned action items and help ensure projects remain on schedule.
• Handle sensitive financial and business information with discretion and professionalism.
• Identify administrative or financial process improvements and recommend solutions.
• Perform additional duties and special projects as assigned by the CFO.

• Bachelor’s degree in finance, accounting, business administration, or a related field preferred.
• Two or more years of experience in finance, accounting, bookkeeping, business administration, executive support, or a related field.
• Experience working with financial reports, spreadsheets, budgets, invoices, expense reports, or accounting records.
• Strong proficiency with Microsoft Excel or Google Sheets.
• Experience with accounting software, financial systems, or enterprise business platforms preferred.
• Excellent organizational…