Medical Assistant

Medical Assistant Clinical Responsibilities Exam rooms

Turn on and log into exam room computers each morning.

Keep exam rooms clean and stocked

Clean exam tables and chairs at a minimum daily (with sanitizing wipes)
Stock linens every morning and as needed

Stock exam table paper

Stock supplies in cabinets.

Order needed supplies in a timely manner through the appropriate person.

Clean endoscope (following written procedure after use and store appropriately) (change Cidex once weekly even if not used)
Samples (if applicable)
Order and reorder all samples when supply is getting low.

Order Ensure samples as needed

Assist nurse (applies to WV and PCROC) in giving supplies to appropriate patients.

Patient education materials

Order(free) radiation books in English and Spanish from the American Cancer Society Order (free) nutrition books from The American Cancer Society Maintain compiled folders for each treatment modality

Maintain adequate folder information sheets for patient education orders with marketing when supply is low.

Endoscope nasal spray

Maintain an adequate supply of nasal spray for endoscopy. (Have on average 5-6 on hand)
Inform the appropriate person when the Cidex cleaning solution is getting low.

Chart Prep:

Charts should start to be worked up 2 weeks in advance and to be done 1 week in advance of the visit. Exceptions will always happen, such as unforeseen add-ons and emergencies.

Review patient documents and request all appropriate records

For EVERY patient with a Palo Verde Medical oncologist, obtain the latest notes/labs and radiology reports from ONCO.For every patient, request notes from appropriate other specialists (for example, Med Onc, ENT, urology, neurosurgery, surgeons) (may need to send multiple requests and follow up with a phone call to the office)
Obtain radiology reports for any studies ordered by our physicians or other specialist in their notes. (Check the imaging portal and call if necessary)
Request CD disks from centers where we do not have remote access

Obtain PSA (and testosterone) results for all follow-up prostate patients. Communicate with the patient if results are not available.

Obtain operative reports and pathology for any patient following up after a surgery/procedure

Input all available data into history, allergies, review of systems medications, etc., found within obtained records.

Patient care

Room all follow-up and new patients in a timely manner

Identify NEW patients by their name and ask for their date of birth.

A Photo Picture Must be taken, especially if the patient will be under treatment.

Identify follow-up patients by name and chart /DOB.Initial Visits and Follow-Up Appointments:

Follow the appointment encounter in ARIA for guidance; all items should be completed before providers complete notes.

Check weight (if unable to stand, ask recent known weight)
Complete the QM code if under or overweight and provide education material appropriately.

Complete set of vitals – Approve.

Falls risk:
Complete the questionnaire, type in a yes or no answer, and complete the QM code appropriately.

Depression Screening:
Complete the questionnaire.

Clinical Reconciliation Review allergies, complete and reconcile

Review Medications, add new medications, and reconcile.

Problems, review diagnosis and reconcile

Complete appropriate Review of Systems for anatomical site-approve

Complete performance status review (Karnofsky)
Complete a “Paper” transition of care by checking off all boxes that allergies, diagnosis, and medications were reconciled, if applicable.

Ask about follow-up appointments with specialists listed and imaging performed.

Check smoking status (update in social history every visit)
As appropriate (age and gender etc.):

Complete patient Medical, Surgical, Social, Family, and Gyn…