Payroll Supervisor

The Payroll Supervisor supports the Payroll Manager and the broader payroll team. This role brings hands-on payroll expertise to assist with complex items, problem-solving, and compliance, while serving as a senior resource to the payroll team. Union payroll experience is strongly preferred.

Core Responsibilities

* Assist with operational payroll activities, analysis, and follow-up on complex or time-sensitive items.

* Act as escalation point for staff, providing guidance and review as needed.

* Review payroll data, adjustments, and corrections for accuracy, compliance, and completeness.

* Assist with processing weekly, biweekly, and off-cycle payrolls as needed, particularly during peak periods, absences, or special payroll events.

* Support union payroll activities, including review of collective bargaining agreement application, payroll system setup, deductions, benefits, and related reporting.

* Assist with preparation, review, and tracking of union reports, certified payrolls, and remittance documentation.

* Partner with payroll analysts to support payroll tax analysis and reconciliations, including quarterly and year-end tax filings, liability account reconciliations, and variance analysis.

* Support quarter-end and year-end payroll close processes, including W-2 validation, audit support, and documentation.

* Utilize advanced Excel skills to perform payroll analytics, reconciliations, trend analysis, and data validation.

* Provide analytical support for payroll projects, including system implementations, upgrades, testing, and post-implementation validation.

* Partner with Payroll, HR, Accounting, and external vendors to research and resolve payroll issues.

* Identify process improvement opportunities and assist with implementing more efficient, controlled payroll workflows.

* Maintain clear documentation to support reconciliations, audits, and ongoing payroll operations.

* Ensure confidentiality and proper handling of sensitive payroll and employee data.

* Perform other payroll-related duties and projects as assigned.

Work Experience

* Minimum of 5 years of payroll processing experience.

* Prior experience leading, mentoring, or supervising payroll staff strongly preferred.

* Union payroll processing experience preferred.

Education / Training

* High school diploma or equivalent required.

* Bachelor's degree in Accounting, Finance, Business, or a related field preferred.

* CPP or FPC certification preferred.

Specialized Knowledge, Skills & Abilities

* Strong working knowledge of payroll practices, regulations, and compliance requirements at the federal, state, local, and union levels.

* Union payroll experience preferred, including familiarity with collective bargaining agreements, union deductions, and reporting requirements.

* Advanced Excel skills required, including pivot tables, lookups, moderately complex formulas, reconciliations, and data analysis to support payroll analytics, audits, and project work.

* Proficiency with payroll systems for medium to large scale organizations.

* Strong organizational skills with the ability to manage multiple priorities and deadlines.

* Attention to detail and accuracy.

* Effective communication skills with the ability to explain payroll concepts clearly to team members, managers, and external partners.

* Ability to maintain confidentiality and handle sensitive information with discretion and sound judgment.

* Comfortable working in a fast-paced, deadline-driven environment.

Preferred System Experience

* ADP Workforce Now and Workforce Manager

* UKG Workforce Manager

* Paycom

* Passport