Solar Project Coordinator: Build Clean Energy PM Skills

The Solar Project Coordinator role sits at the intersection of renewable energy project management and administrative operations - a niche with growing demand as solar adoption accelerates globally. This is an entry-to-mid-level support role with a clear ceiling defined by the Project Manager, but it offers meaningful exposure to the full solar project lifecycle.

• Solar-specific tools:
  Solar Edge designer, interconnection applications - marketable in the booming clean energy sector
• Smartsheet and Box proficiency - transferable to any construction or infrastructure PM role
• Contract monitoring, PO management, and vendor negotiation - foundational supply chain and procurement skills
• Structured project reporting and stakeholder communication

Career trajectory: This role is a solid stepping stone toward a full Solar Project Manager position. Gaining experience with interconnection applications and Solar Edge design tools differentiates candidates in the renewable energy job market.

Green flags: Exposure to end-to-end project delivery; direct collaboration with PMs, controllers, and engineers; involvement in both technical (SLD layouts) and administrative tasks.

Red flags to watch: No salary disclosed; no mention of benefits, PTO, or career growth pathways; the heavy emphasis on approvals and strict procedures suggests a low-autonomy environment. Candidates seeking ownership or independent decision-making may find this restrictive early on.

Overall, this is a good foundational role for someone entering the solar/clean energy industry with project coordination aspirations.

We are looking for a Solar Project Coordinator to support Project Managers and operations leadership in delivering solar projects. You will keep project documents organized, track contractual obligations and key dates, and manage project work spaces and reporting.

This role works closely with customers, contractors, engineers and vendors. It requires strong organization, timely follow-up and attention to detail. All project decisions and external communications are approved by the Project Manager.

Key Responsibilities

• Monitor contractual obligations for project contracts with customers, contractors and vendors, with Project Manager direction
• Enter approved contractual obligations into Smartsheet
• Identify drop dead dates for project phases once contracts are executed, for Project Manager approval, and monitor them
• Alert the Project Manager early to anticipated issues and contract amendments
• Notify the Project Manager when change orders need to be initiated
• Set up and onboard project workspace sheets in Smartsheet from templates, with active links, current data and properly managed tasks
• File project documents daily in the correct Box folders, following the Box handbook and naming convention
• Keep documents current, using the most recent version and the document date in file names
• Suggest improvements to Box folder structure to the Project Manager and VP of Operations
• Negotiate quotes and estimates with vendors and contractors
• Upload quotes to Box and the budget sheet, linking them to the relevant rows
• Prepare purchase orders for Project Manager approval, obtain PO numbers from the master tracking sheet, and send executed POs with the Controller copied
• Prepare interconnection applications from the SLD/layout for Project Manager review, then submit them with documentation and upload to Box
• Use the Solar Edge designer tool to map and publish system layouts for Project Manager review
• Upload incoming invoices to Box and forward them to the Controller and Project Manager
• Follow up weekly with contractors and develop weekly customer progress reports
• Prepare weekly look-ahead reports for each project
• Schedule weekly status meetings with the Project Manager
• Schedule meetings with clients, contractors and engineers as directed by the Project Manager
• Prepare meeting agendas and distribute meeting notes by email and Google Spaces
• Notify the Controller when a project begins
• Gather and draft the project closeout book for Project Manager review and approval
• Respond to tasks promptly and explain any delayed deadlines in Smartsheet comments
• Comply with company policies and procedures and maintain regular, predictable attendance

Requirements

• Ability to manage project contracts and extract contractual obligations
• Experience with Smartsheet or similar project tracking tools
• Experience with Box or similar document management, including following file…