Administrative Services Officer

DEPT OF EMERGENCY AND MILITARY AFFAIRS The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—operations, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters.

Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions.
ADMINISTRATIVE SERVICES OFFICER 4

Job Location :

Work Location:

Papago Park Military Reservation (PPMR), Phoenix, AZPosting Details:

Salary: UP TO $34.6631 per hour (DOE)
Grade: 23

Closing Date:
October 9, 2026

Job Summary:

This position serves as the Environmental Management Office (EMO) Resource Manager (RM) under the Construction and Facilities Management Office (CFMO) reporting directly to the EMO Deputy Director. This position supervises, directs, and performs a wide range of resource management activities in support of the EMO's budget, particularly in the areas of budget preparation, financial planning, special projects, and other duties as assigned.

The EMO Resource Manager oversees the forecasting and expenditure of all federal funds and exercises considerable discretion and independent judgment within established policies and procedures. The position is responsible for understanding the federal budget needs, requirements, and expenditures, to promote collaborative, fiscally responsible management of all funds available for the Environmental Management Office. Provides managerial accounting data to assist in the identification of any cost trends that may have extreme positive and negative impacts upon the department's funding climate.

Ensures strict adherence to a complex regulatory framework, guaranteeing that all financial activities comply with federal and state laws, agency policies, and the General Terms & Conditions (GT&C) of the Master Cooperative Agreement, Award 1002. Beyond financial stewardship, the incumbent actively champions a workplace culture of continuous improvement, leveraging teamwork, standard operating procedures (SOPs), root cause problem-solving, and performance metrics to optimize departmental operations and efficiency.

Job Duties:

Responsibilities include:

• Strategic Budgeting, Forecasting & Reporting:
  Directs the annual Federal Fiscal Year budgetary and forecasting cycle in alignment with strategic objectives. Analyzes historical data and future funding trends, collaborating with Environmental Branch Managers and their teams to formulate comprehensive financial plans and submit annual federal budget requests to the National Guard Bureau. Executes, reconciles, and administers federal ledger budgets on a monthly basis, continuously monitoring cost controls and making adjustments to ensure compliance with authorized appropriations.
  
  Delivers detailed, on-demand budget expenditure and performance reports directly to the Environmental Director and Deputy Director.
• Financial Reporting and Analysis:
  Performs financial reporting and oversight to ensure fiscal integrity and regulatory compliance, including the review and formal approval of all EMO purchase requests to verify adherence to policies, General Terms & Conditions (GT&C), and budgetary limits. The position generates and maintains critical financial data such as monthly Open Purchase Order and Requisition logs, detailed cash flow analyses for all Environmental programs (Award
  2),…