Events Coordinator

This is a great opportunity to join a
Top Workplace,nonprofit organization, that truly cares about people! Join our team as an
Events Coordinator
and use your skills & experience to support our mission to help families and individuals affected by autism throughout the state! The Events Coordinator supports the Events & Community Engagement Supervisor and the Development Team in the planning and execution of fundraising, community engagement, donor stewardship, and organizational events. This position handles event logistics, administrative coordination, and day-of activities while working collaboratively with staff, vendors, sponsors, volunteers, and community partners to create organized, welcoming, and mission-centered experiences.

Snapshot

LOCATION: Hybrid (In-Office in Phoenix + Remote + Community/Networking)
PAY: (Starting Range) $23-$26/hour DOE + Participate in our Scheduled Raise Program
SCHEDULE: This is a full-time position. Anticipated schedule is M-F 8:30am-4:30pm + occasional early mornings, evenings and weekends as needed
BENEFITS: Comprehensive health package, PTO/PST, 12 paid holidays, 401(k), paid parental leave, and more!

Duties

• Event Planning and Coordination:
  Assist the Events & Community Engagement Supervisor with planning, coordinating and executing fundraising, community, donor, and organizational events.

• Coordinate event logistics, including venues, catering, rentals, supplies, registration, signage, and event materials.

• Maintain event timelines, checklists, calendars, guest lists, and planning documents.

• Communicate event details and logistical needs to vendors, volunteers, sponsors, attendees, and internal staff.

• Support sponsorship fulfillment and help ensure sponsor benefits and recognition are delivered accurately.

• Assist with event registration, program production, guest communications, volunteer assignments, and attendee experience.

• Provide hands-on support during event setup, execution, and breakdown.

• Collaborate with Development and Marketing staff on invitations, promotional materials, signage, and event communications.

• Track event expenses, attendance, sponsorship information, and other event-related data.

• Assist with post-event activities, including acknowledgments, surveys, documentation, and reporting.

• Assist with 3rd party fundraising, awareness and outreach events by coordinating with outside entities.

• Assist with purchasing, tracking, and maintaining event merchandise, promotional items, and outreach materials. Manage inventory and merchandise storage areas.

• Prepare and pack materials and supplies for community outreach and third-party events.

• Perform other event-related duties as assigned by the Events & Community Engagement Supervisor.

Communications

• Assist with social media monitoring related to event activities.

• Assist with obtaining photos, videos, quotes, stories and other event-related items.

Experience & Qualifications

• H.S Diploma or GED required;college degree preferred

• At least 1 yearofprofessionalevent planning experience (preferably at a nonprofit)

• Fundraising experience a plus

• Must have the flexibility to work early mornings, evenings and weekends asneeded

• Must be able totravel throughout Maricopa County as needed for job-related duties

• Proficient computer skills, including Microsoft Word, Excel, PowerPoint and Outlook + popular social media channels + other online systems/databases

• Successfully pass a fingerprint clearance check and other related hiring requirements

Perks

• A competitive salary + participate in our Schedule Raise Program up to 2x/year

• An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic…