Events Coordinator

This is a great opportunity to join a Top Workplace, nonprofit organization, that truly cares about people! Join our team as an Events Coordinator and use your skills & experience to support our mission to help families and individuals affected by autism throughout the state!

The Events Coordinator supports the Events & Community Engagement Supervisor and the Development Team in the planning and execution of fundraising, community engagement, donor stewardship, and organizational events. This position handles event logistics, administrative coordination, and day-of activities while working collaboratively with staff, vendors, sponsors, volunteers, and community partners to create organized, welcoming, and mission-centered experiences.

LOCATION:

Hybrid (In-Office in Phoenix + Remote + Community/Networking)

PAY: (Starting Range) $23-$26/hour DOE + Participate in our Scheduled Raise Program

SCHEDULE:

This is a full-time position. Anticipated schedule is M-F 8:30am-4:30pm + occasional early mornings, evenings and weekends as needed

BENEFITS:
Comprehensive health package, PTO/PST, 12 paid holidays, 401(k), paid parental leave, and more!

• Assist the Events & Community Engagement Supervisor with planning, coordinating and executing fundraising, community, donor, and organizational events.
• Coordinate event logistics, including venues, catering, rentals, supplies, registration, signage, and event materials.
• Maintain event timelines, checklists, calendars, guest lists, and planning documents.
• Communicate event details and logistical needs to vendors, volunteers, sponsors, attendees, and internal staff.
• Support sponsorship fulfillment and help ensure sponsor benefits and recognition are delivered accurately.
• Assist with event registration, program production, guest communications, volunteer assignments, and attendee experience.
• Provide hands‑on support during event setup, execution, and breakdown.
• Collaborate with Development and Marketing staff on invitations, promotional materials, signage, and event communications.
• Track event expenses, attendance, sponsorship information, and other event‑related data.
• Assist with post‑event activities, including acknowledgments, surveys, documentation, and reporting.
• Assist with 3rd party fundraising, awareness and outreach events by coordinating with outside entities.
• Assist with purchasing, tracking, and maintaining event merchandise, promotional items, and outreach materials. Manage inventory and merchandise storage areas.
• Prepare and pack materials and supplies for community outreach and third‑party events.
• Perform other event‑related duties as assigned by the Events & Community Engagement Supervisor.

• Assist with social media monitoring related to event activities.
• Assist with obtaining photos, videos, quotes, stories and other event‑related items.

• H.S Diploma or GED required; college degree preferred
• At least 1 year of professional event planning experience (preferably at a nonprofit)
• Fundraising experience a plus
• Must have the flexibility to work early mornings, evenings and weekends as needed
• Must be able to travel throughout Maricopa County as needed for job‑related duties
• Proficient computer skills, including Microsoft Word, Excel, PowerPoint and Outlook + popular social media channels + other online systems/databases
• Successfully pass a fingerprint clearance check and other related hiring requirements

• A competitive salary + participate in our Schedule Raise Program up to 2x/year
• An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short‑Term/Long‑Term Disability, and employer‑paid…