Training Administrator; Nuclear

Position: Training Administrator (Nuclear)
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Power Generation Region team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Training Administrator supports the Power Generation Region by delivering accurate, timely, and well-organized administrative assistance across training programs and activities. This role ensures that all training processes are executed in alignment with established policies, quality standards, and regulatory requirements. Working closely with Trainers, Training Coordinators, HR partners, and site teams, the Training Administrator maintains training records, prepares course materials, tracks learner progress and compliance, and supports the effective coordination of training delivery to ensure a seamless and professional experience for all participants.

DUTIES AND RESPONSIBILITIES

Training Administration

Prepare classroom and course materials

Prepare training rosters

Assist the training coordinator with training reporting and notifications

Schedule, and close out course offerings in TRMS

Link and delink qualifications and training requirements

Coordinate with Onboarding and Learning & Development teams

Assist with administration of the Supervisor Training Program

Assist with weekly training reporting and notifications

Mailboxes, Calendars and Communication

Monitor shared mailbox and process or triage requests as needed

Maintain PGR Training calendar - secure room bookings, notify facilitators and stakeholders etc.)

Communicate information to internal/external stakeholders

Schedule team/department meetings & record/distribute minutes

Provide general administrative support to the team

Training, Learning & Development and other Admin support

Coordinate with the Onboarding and Learning & Development teams to roster new hires for required Plant Access Training (PAT)

Assist with processing and submission/upload of TLD renewal forms

Work with Training and Onboarding Coordinators and Learning & Development Coordinators on other duties as assigned

Document Control and Records Management

Maintain Tracking Logs

Distribute, retrieve, archive documents

Maintain project libraries (training files, hard credits, attendance sheets, certificate cards, etc.)

Adhere to retention policies

COMPETENCY REQUIREMENTS

Communicates effectively (excellent verbal and written communication skills).

Customer Focus

Holds self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload).

Problem Solving and Innovation (Strong analytical and critical thinking skills).

Teamwork and Collaboration (Demonstrated ability to collaborate with a variety of people in a professional manner; Flexible team player with the ability to function independently while working in a team environment)

EDUCATION REQUIREMENTS

Completion of a College certificate or University degree in Business Administration, Human Resources, or a related field is required

Training or coursework related to office administration, HR processes, or records management is an asset

Experience with onboarding, HR systems, or training platforms is considered an asset

Completion of relevant safety or industry‑related training is an asset (e.g., nuclear/site onboarding requirements)

WORK EXPERIENCE REQUIREMENTS

2–4 years administrative experience

Experience supporting onboarding, HR, or training‑related workflows

Experience maintaining records and processing documentation

Familiarity with onboarding, training, or eLearning systems

Experience coordinating schedules, room bookings, or logistics

Experience handling confidential employee information

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Strong understanding of training processes and administrative workflows

Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

Ability to maintain accurate records and follow document control standards

Strong attention to detail when preparing training materials and processing paperwork

Effective communication skills for working with new hires, internal teams, and client partners

Ability to manage multiple priorities and deadlines in a…