Group - Part Time Elementary School Secretary

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. We acknowledge that the Durham Region forms a part of the traditional and treaty territory of the Mississaugas of Scugog Island First Nation, the Mississauga Peoples and the treaty territory of the Chippewas of Georgina Island First Nation.

It is on these ancestral and treaty lands that we teach, live and learn.

This statement was co-created in partnership with the Mississaugas of Scugog Island First Nation and the Chippewas of Georgina Island.

Under the direction of the School Secretary and Principal to assist in maintaining the efficiency and continuity of the operation of the school to assist in communications with staff, students and parents. Duties may vary but will include some of the following:

• Type letters, reports, evaluations, newsletters and information to parents from school principal as well as from individual teachers; provide typing support to academic staff
  photocopy materials for school use
• Open, scan, sort, distribute and file Board and postal mail; collect and post outgoing mail
• Organize and maintain school files; retrieve files, documents and forms for administration and teachers
• Order films for school by phone
• Assist teaching staff with input and printing of report cards
• Maintain petty cash

• Sort staff purchase requests, type on appropriate forms and forward to the purchasing department
• On delivery of order, check delivery against invoice, stamp texts, sort and distribute delivered material to staff
• Send appropriate invoices and forms to accounts payable department
• Trace missing shipments
• Maintain adequate supplies
• Record and maintain the school supply accounts

• on a monthly basis check the teacher registers (daily student attendance) and prepare the monthly attendance report for the principal's review and signature
• report teacher absences on computer to dispatchers and request supply, if needed
• administer the student safe arrival program
  -twice daily check each class' attendance folder
  -if students don't arrive and parents don't call, then call parents

• Register all new students to the school completing all the necessary forms and providing parents with information
• Obtain student records from prior school if necessary and give them to the appropriate staff
• Prepare transfers and necessary documents when a student leaves the school
• Update each student file annually

• Present at all times a positive image and response to the public
• Receive and respond to telephone callers and individuals courteously, in taking messages, in supplying information and in directing callers or visitors to the appropriate person
• Inform parents or guardians of any potentially serious problems
• Maintain and protect confidentiality of all matters pertaining to staff and students

Perform such other duties as may be assigned by the Secretary or Principal

• Computer/printer, electric typewriter, photocopier, adding machine, P.A. system

• Secondary School Diploma with an emphasis in job-related areas of study, and up to six months related employment experience; and/or an equivalent combination of formal education and related employment experience.

• Proficiency in word processing and computer keyboarding skills.

• The ability to relate effectively to students, parents, and academic staff.

• This is a 21 hour per week, permanent, 10 month position.
• The current work schedule is Monday to Friday 8:30 a.m.
  
  - 12:42 p.m.
• Provide a current Criminal Background Check with vulnerable sector screening upon hire.

The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.

The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of…