Contract Administrator

Overview

We are currently requesting resumes for the following position
:
Contract Administrator

Resume Due Date
:
Thursday July 17, 2025

Job : 25-085

Number of Vacancies
: 2

Level
: MP4

Duration
: 7 Months

Hours: 35 Hours per week

Location: 889 Brock Road, Pickering

Work Mode: 100% onsite

Job Overview

This role involves logistical and vendor coordination and contracts management.

• Coordinate a multi-functional work force in the execution of a project. Evaluate the requirements to accomplish the specific phases and sequences of work, and determine the most efficient and practical means, the equipment and materials required, and the appropriate work force necessary to complete the job.
• Plan, coordinate and monitor construction work and provide required explanations regarding responsibilities, installations, equipment utilization and guidance on specific processes to be used.
• Make recommendations regarding staffing requirements to execute the project work. Ensure that the trades work assignment and trades agreements are being followed age work site performance issues, site and corporate policies, work accommodations and code of conduct concerns as required.
• Support and advise the Project Lead in managing the budget for the project site, including items for the capital construction program. Review and control expenditures and costs incurred by the projects and explain variances, including the provision of estimates and cost monitoring.
• Accommodate any normal or unforeseen problems that arise, such as those associated with material issues, field design changes, resource shortages, barriers to work area access, technical problems and/or inclement weather. Investigate reasons and provide explanations/reports on variances from cost control objectives.
• Assist Project Lead and/or Manager Construction in various tasks associated with contract management including:
  Providing daily field oversight of the contractor and contractors work with respect to safety, quality, schedule and cost aspects and maintaining daily logs of progress, issues, incidents, etc;
  Ensuring necessary training and qualifications have been met;
  Maintaining records for contractor’s equipment safety certificates and ensuring contracts keep proper logs;
  Carry out pre-job briefings as required and provide oversight to ensure staff is conversant with all procedures, safety and work aspects, expected cost objectives, production targets, availability of equipment and tools, starting and completion dates.
• Ensure that work performed by staff meets drawing, specification and procedural requirements, and is carried out safely.;
  Monitoring and validating progress of work in the field (earned value);
  Support as requested wrench time studies, self assessments, benchmarking, corrective action plans including investigations;
  Liaise directly with plant/station staff, other Construction Supervisors, Contractors, regulatory agency staff, project management and engineering staff and other stakeholders to coordinate work, minimize conflicts, and resolve issues in the field.
• As required direct activities concerned with field construction contracts for installation of equipment, materials, products or services. Examine performance requirements, delivery schedules and estimates of costs of labour, material, equipment and production to ensure completeness and accuracy. Prepare requests for proposal (RFP), specifications, test and progress reports and other exhibits that may be required. Participate in the RFP submission evaluation team.
  
  Assist in approval of amendments to/or extensions of contracts.
• Advise support departments of contractual rights and obligations. Compile data for preparing estimates as required. Lead integration activities in construction readiness, constructability reviews, site logistics and event reporting.
• Monitor daily, weekly and monthly schedule dates, costs and workload demands, layouts, lead time, resources, work to be done in shops, task assignments by shift, drawings and specifications, materials and access to work areas.
• Determine the best course of action to follow, and prepare input to plans based on the above considerations and on…