Billing Clerk​/Customer Service

Armada Staffing Group partners with companies to connect dependable professionals with opportunities for long-term career growth.

We are currently seeking a detail-oriented Billing Clerk for our client, a manufacturing company.

Benefits & Perks Pay: $18–$22 per hour

Full-time, Monday–Friday schedule

Hours:

8:00 AM–5:00 PM Opportunity to develop billing and accounting skills

Collaborative office environment within a manufacturing facility

Benefits, dental, vision

The Billing Clerk prepares accurate, timely invoices for customer orders and completed manufacturing jobs. This role works with Accounting, Sales, Customer Service, Production, Purchasing, and Shipping to verify pricing, materials, labor, freight, and other applicable charges before invoices are issued. The ideal candidate is organized, detail-oriented, comfortable working with numbers, and able to research and resolve billing discrepancies.

• Prepare customer invoices using purchase orders, sales orders, job orders, and shipment records.
• Review completed jobs and shipping documents to ensure all billable items are invoiced.
• Verify pricing, payment terms, freight, quantities, and customer-specific billing requirements.
• Prepare credit memos, debit memos, and invoice adjustments as authorized.
• Review job costs, including materials, labor, outside services, and additional charges.
• Compare job documentation with customer purchase orders and agreed pricing.
• Work with Production, Operations, and Shipping to resolve discrepancies.
• Match purchase orders with sales orders, job orders, packing slips, and shipping documents.
• Maintain accurate billing records in the company’s ERP/MRP system.
• Respond to customer billing questions and provide invoices or supporting documents.
• Research disputed invoices and assist with accounts receivable and collection support.
• Help with month-end billing, open-job reviews, billing reports, and reconciliations.

• High school diploma or equivalent.
• 1–3 years of billing, accounts receivable, accounting, or related administrative experience preferred.
• Manufacturing, distribution, or job-shop experience strongly preferred.
• Experience with customer purchase orders and shipping documents is a plus.
• Familiarity with an ERP/MRP or accounting system preferred.
• Strong Microsoft Excel skills.
• Excellent attention to detail and accuracy.
• Strong organization, time management, and communication skills.
• Ability to identify discrepancies, manage priorities, and meet deadlines.
• Comfortable working independently and as part of a team.
• Must be able to pass a drug test and background check.

This role is primarily office-based within a manufacturing facility.

Occasional visits to production, warehouse, or shipping areas may be required.

Company safety policies must be followed when entering manufacturing areas.