Office Admin​/Travel Coordinator

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

Reporting to the Senior Project Manager, the Office Admin / Travel Coordinator will support administrative operations and coordinate travel logistics for the project team during the design phase.

• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Manage calendars, meetings, and team schedules.
• Provide administrative support to project leadership and team members.
• Prepare and format documents, reports, and presentations.
• Maintain organized filing systems and documentation.
• Coordinate internal communications and meeting logistics.
• Track expenses and support reporting activities.
• Liaise with vendors and service providers as needed.
• Support onboarding logistics for new team members.
• Ensure office operations run efficiently.

• Post-secondary education in administration or related field.
• Minimum 7 years of experience in an administrative or coordination role.
• Experience supporting large project teams is an asset.
• Experience in hydroelectric projects is a major asset.
• Strong organizational and multitasking skills.
• Excellent communication skills.
• Proficient in Microsoft Office.
• Ability to work in a fast-paced environment.