Transportation Secretary Job Pike Road area,Alabama USA,Administrative/Clerical

Our Mission:
Empowering minds, shaping future leaders.

Our Vision:
We are dedicated to a culture of excellence that enables individuals to reach their full potential. Firmly rooted in our community, our goal is to be a premier institution that fosters greatness in every member while proactively addressing the needs of our school community.

POSITION: Transportation Secretary

LOCATION: Pike Road Transportation Department

REPORTS TO: Transportation Director

FLSA STATUS: Non-Exempt

TERMS: 240-day position paid following the board-approved salary schedule

JOB GOAL:

To assist designated school system supervisor(s), managers, or other designated staff members by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.
To effectively and efficiently manage projects, schedules, and information to achieve the goals of the school system and to maximize student achievement.

QUALIFICATIONS:

High school diploma.

Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. .

Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.

Demonstrated proficiency in oral and written communication skills.

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

Ability to be punctual and in regular attendance.

Such alternatives to the above qualifications as the Board may require.

PERFORMANCE RESPONSIBILITIES:

Demonstrates support for the school system and its vision, goals, and priorities.

Answers questions and responds to requests from the schools and general public; resolves issues in assigned area or refers requests as appropriate.

Performs routine clerical functions. Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials needed for efficient office operations.

Prepares and submits information and/or recommendation for Board agenda as assigned, if applicable.

Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed.

Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed.

Uses office technology/software to complete job responsibilities as assigned.

Communicates effectively and engages in office communication processes as directed using telephones, voice mail, electronic mail, postal and/or delivery services, intra-campus delivery and other means as directed.

Performs duties and represents the system in a courteous, positive and professional manner.

Arranges for technical support, servicing, and effective operation of office technology and office machines as assigned.

Attends and participates in meetings as directed.

Maintains appropriate confidentiality regarding school/workplace matters.

Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

Responds to inquiries,…