Inventory Control Specialist

Introduction

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.
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ASTD
12

Department of Maryland State Police
State Property Unit
7765 Washington Blvd.
Jessup, MD 20794

This position will be responsible for receiving, accounting, and accurate recording of capital equipment, tracking movement of inventory, inventory reconciliation and preparation of excess property disposal, and missing and stolen reports in accordance with State laws, regulations, standards and procedures, and Department of General Services Inventory Control Manual.

Capital Equipment Duties/Functions:

• Collects the annual capital equipment inventories submitted by the barracks/locations to the Department Property Section via electronic devices, such as, scanned and or Excel worksheet reports to ensure compliance with submission due dates and all applicable policies and standards required by the Department of General Services and/or the Department of the Maryland State Police.
• Verifies the annual capital equipment inventories received in the Department Property Section for accuracy and completeness. Identify any incomplete or insufficient annual capital inventory reports and return them to the Accountable Property Officers with explanations and request corrected reports within set time.
• Maintains and updates the master inventory database inventory records system using the MSP Form 195s, and MSP Form 119s received from the barracks/locations in reference to acquisitions, transfers, and disposals.
• Reconciles the master inventory detail database inventory records to the annual inventory records submitted by the barracks/locations and issues exception reports to resolve any discrepancies.
• Instructs and/or trains, and a resource to the MSP Accountable Officers for all locations on the proper handling and procedures on documenting the physical annual capital equipment inventory.

Performance of Monthly Receiving Duties:

• Receives capital equipment and complete the capital equipment entries into the master inventory database and the Fiscal Management Information System (FMIS). Compare packing slips with purchase orders, and review packing slips to ensure they are complete and accurate. Resolves any discrepancies. Barcode and package capital equipment after verification of an accurate shipment. Notifies the requester to pick up capital equipment and ensures the requisition is signed by the receiving party.
• Maintains records related to receipt, issuance, and control of capital equipment. Catalog and maintain electronic copies of all requisitions, invoices, and packing slips for all purchase orders and credit card orders.

Performance of Alternate Department Property Officer:

• Serves as the Alternate Department Property Officer as defined by the Department of General Services. Responsible for all State property acquisitions and disposals in the absence of the Department Property Officer.
• Initiates and implements internal inventory control procedures and makes recommendations for improvements.
• Coordinates and initiates action to take physical inventories of capital equipment.
• Maintai…