Office Administrator

Come join our collaborative and innovative team at DIS-TRAN Packaged Substations! DIS-TRAN Packaged Substations has been an industry leader in the design and supply of high‑voltage, open‑air substations, and switchyards since 1965. Over a half‑century of building meaningful relationships with our customers and vendors boils down to one thing: people. We take pride in our collaborative approach where everything we do is designed to deliver the project the right way, your way.

Though we have grown over the years, and now offer new innovations like our Factory‑Built Substations, our age‑old commitment will never change: to take care of you like family.

The Office Administrator plays a key role in supporting daily office operations and ensuring a well‑organized, efficient, and welcoming workplace. This position is responsible for coordinating office services, supplies, vendors, and facilities, as well as supporting meeting logistics, travel arrangements, fleet administration, and customer visits. The Office Administrator serves as a central point of contact for office needs, assists with space planning and office moves, and supports company processes such as credit card administration and new hire onboarding related to office operations.

This role requires strong organization, attention to detail, and the ability to manage multiple priorities while supporting employees and leadership across the organization.

• Customer Focus
• Decision Quality
• Business Insight
• Drives Results
• Collaborates
• Communicates Effectively
• Courage
• Instills Trust
• Manages Ambiguity

• Manage inventory, ordering, and stocking of office supplies for the Pineville office.
• Manage inventory, ordering, and stocking of cleaning supplies for the Pineville office.
• Manage, inventory, ordering, and stocking of beverages (soft drinks, water), and meeting refreshments the Pineville office.
• Manage, inventory, ordering, and stocking of medical supplies for the Pineville office.
• Serve as DTPS mail carrier for Pineville and Alexandria locations along with being the point of contact for Fed Ex accounts.
• Serve as primary contact for office vendors, including coffee service, copy machine maintenance, shredding services, office supply providers.
• Send flowers or goody baskets to employees that lose a family member or have a child.
• Coordinate food orders and room setup for meetings and large company events across all departments.
• Schedule meetings for the Management Team and support logistics as needed.
• Coordinate travel arrangements in partnership with external resource.
• Manage fleet administration, including vehicle key control, oil change scheduling, authorized driver lists, and vehicle reservation schedules.
• Order office furniture and support space planning needs.
• Maintain and update company office maps and parking maps.
• Coordinate and organize office moves, including scheduling, communication, and setup.
• Support customer visits and vendor visits to the corporate office and manufacturing facility.
• Review, approve, and edit company credit card statements in Concur for DTPS employees.
• Ensure new hires issued company credit cards receive proper training on how to process their monthly statement.
• Serve as the contact, issuer of company cell phones for DTPS employees.
• Work with the DTPS Management Team and Executive Leadership as needed to provide assistance.
• Assist with event planning for DTPS – ordering supplies, etc.
• Assist with preparation for new hires – ordering business cards, nameplates, etc.
• Ensure all conference rooms are maintained.
• Oversees process for building service requests, maintenance and repair work through Crest Corporate Office.
• General office duties as needed and assigned.

• 1–3 years of administrative, office support, or coordination experience
• Experience supporting multiple departments or leaders
• Familiarity with office operations
• Experience using Microsoft Office products
• Strong communication skills
• Strong organizational skills

Referral Level: Entry

Not eligible for Enhanced Referral

Not eligible for External Referral

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