Accounting Supervisor II, Accounts Payable

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Recruitment/Posting Title Accounting Supervisor II, Accounts Payable

Job Category Staff & Executive
- Finance/Accounting/Purchasing

Department UFA University Procurement Ser

Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

Ranked in 2022 by Forbes as a top 100 best large employer in America,
Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration (UFA) advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university’s financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers’ standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long‑term strategic growth of our division and the university.

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Posting Summary Rutgers, The State University of New Jersey, is seeking an Accounting Supervisor II
- Accounts Payable for University Procurement Services. Reporting to the Accounting Supervisor I
- Accounts Payable (AP), this position supervises and provides day‑to‑day guidance to AP staff and is responsible for the processing and oversight of Non-PO payment requests and related payment activities. The position reviews transactions for accuracy and compliance with University policies and procedures, processes and monitors payment uploads in Oracle, researches and resolves payment issues, and works collaboratively with University departments to ensure timely and accurate processing.

The position also supports other AP functions, including Check Requests, clearing account reconciliations, journal entries, audits, and special projects.

Among the key duties of this position are the following:

• Supervises and provides day‑to‑day guidance to assigned Accounts Payable staff, including assigning and monitoring work, providing training and support, reviewing work for accuracy and completeness, and assisting with the resolution of complex processing issues.
• Independently processes Non-PO payment requests from receipt through successful payment upload, reviewing documentation for accuracy, appropriate authorization, and compliance with University policies and procedures.
• Prepares, reviews, and processes payment upload files in Oracle, including coordinating the setup of taxable payees with Supplier Maintenance; monitors processing results and researches and resolves errors and failed transactions.
• Works collaboratively with University departments to resolve missing or incorrect documentation, submission errors, and other payment‑related issues and provides timely and professional customer service.
• Conducts research in Oracle to resolve payment inquiries, maintains appropriate processing records, and identifies and escalates transactions or issues that may affect timely or…