Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department Educational Opprtunity Fund (E Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Administrative Assistant for the Educational Opportunity Fund (EOF) program within the School of Arts and Sciences.

The Administrative Assistant provides high level administrative support to the EOF Program and the leadership team. This position reports to the Senior Department Administrator Supervisor, the Administrative Assistant works independently with minimal supervision, within established work parameters, with few direct instructions.

Among the key duties of this position are the following:

* Processes various administrative documents and internal and state databases.

* Assists with department wide-events, programs, marketing, and staff trainings.

* Provides support to students, faculty, and staff that need assistance with program wide information.

* Performs various tasks related to procurement, HR, and financial transactions.

* Creates routine informational materials.

* Arranges meetings and associated logistics, provide information, greet, and direct visitors to proper destinations, organize schedules, make appointments and reservations, maintain records and files, prepare supply orders.

* Monitors daily staff attendance, supervises work study students and student colleagues.

* Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.

* Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration and program coordination.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution…