Clerical Assistant - Admissions and Enrollment

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers, The State University of New Jersey is seeking a part‑time Clerical Assistant for the Admissions and Enrollment team within the Professional Science Master’s (PSM) Program. The Clerical Assistant will provide general administrative support to the admissions and enrollment team including assisting with routine correspondence, data entry, document preparation, recordkeeping, scheduling, and event‑related administrative tasks to support daily office operations.

Among the key duties of the position are the following:

• Respond to routine student inquiries and direct questions to appropriate staff.
• Assist with processing admissions and enrollment forms and documents.
• Prepare and distribute standard correspondence and enrollment materials.
• Maintain electronic files and student records.
• Assist with scheduling information sessions, webinars, and recruitment events.
• Prepare registration lists, sign‑in sheets, and informational materials.
• Provide registration and check‑in assistance during events.
• Maintain attendance records and prospective student contact lists.
• Distribute routine follow‑up communications.

Salary Details $17 - $22 per hour

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Part Time

Working Hours 19.5 hours per week

Day

This position requires a fully on‑site work arrangement.

People Soft

Temporary Staff Appointment
- Hourly

Piscataway, NJ

Minimum Education and Experience

• High School diploma or an equivalent combination of education and/or up to 4 years of relevant office, clerical, or related experience.

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to maintain confidential student and applicant information.
• Demonstrated attention to detail and accuracy in data entry and record management.
• Ability to work independently and collaboratively in a team environment.

• One year of experience using design tools such as Canva and Mailchimp.
• Experience working in higher education, admissions, enrollment management, student services, or academic administration.
• Experience using student information systems, CRM platforms, or databases (e.g., Slate, Banner, Salesforce).
• Experience supporting recruitment events, orientations, or student engagement…