Administrative Assistant

Job Category Staff & Executive - Administrative & Support

Department

Department Management Science & Informati

Overview

Rutgers Business School-Newark and New Brunswick ( RBS ) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management.

On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life‑long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand:
We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity.

Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Posting Summary

Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant who reports to the Department Administrator/Supervisor. Rutgers Business School is seeking an Administrative Assistant for the Department of Management Science and Information Systems at the New Brunswick Campus. Travel among regional campuses is occasionally required. Occasional long hours may be required during high-volume periods.

This position is responsible for and not limited to the following:

• Provides administrative and clerical support to the Department Administrator/ SUPV , Department Chair, other full-time and part-time faculty members, students, and visitors.
• Arranges and coordinates logistics for meetings, seminars, and conferences.
• Assists faculty in teaching, research, and service responsibilities.
• Maintains inventory of departmental supplies and orders supplies as needed.
• Tracks the Departmental and individual faculty budgets.
• Processes payroll for Class 4 employees and student workers.
• Helps faculty with expense reimbursements.
• Performs fiscal support duties related to vendor invoices.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative unit.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.

FLSA Nonexempt

Grade 03

Salary Details

Minimum Salary

Mid Range Salary

Maximum Salary

Offer Information The final salary offer may be determined by several factors, including, but not…