Administrative Coordinator

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Ernest Mario School of Pharmacy. The Administrative Coordinator reports directly to the School’s Business Manager.

Among the key duties of the position are the following:

• Provides confidential support to the Office of the Dean.
• Oversees operations of the Dean’s office by coordinating personnel actions for the School, providing personnel and financial support to the Dean’s office, submitting data in People Soft Management, procurement (Sci Quest) and other administration assignments as needed.
• Prepares all personnel reports to Rutgers Biomedical Health System ( RBHS ) Faculty Affairs by working with Perceptive Content system for all faculty appointments, reappointments and promotions.
• Prepares reports for the Dean’s office and RBHS .
• Serves as the School’s liaison with Human Resources, RBHS Faculty Affairs and Office of University Labor Relations ( OULR ) for all personnel related matters which include all new hires, terminations, leaves of absence, Postdoctoral Associates, TA/GA, Fellows’ appointment/reappointment, promotion packets for faculty, etc.
• Reviews all payroll committing accounts related to GL and project accounts, makes necessary adjustments in HCM system and prepares salary reallocation as needed.
• Performs all necessary procedures to onboard new employees (including I-9 verification).

Grade 04

Minimum Salary

Mid Range Salary

Maximum Salary

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Full Time

Standard Hours 37.50

Day

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or…