Society Administrator - EMC​/PSCS; E5042

The Society Administrator serves as a primary staff point of contact for volunteers and leadership within the IEEE Electromagnetic Compatibility Society (EMC-S) and Product Safety Engineering Society (PSES), providing comprehensive administrative, governance, operational, and program support to both societies.

The position works closely with Society Presidents, Executive Committees, Boards of Directors/Governors, committee chairs, and IEEE staff to ensure effective and timely execution of society business. The Society Administrator develops a strong understanding of each society's governance structure, policies, programs, priorities, and operating practices and provides guidance to volunteers on IEEE and society-specific policies and procedures.

The Society Administrator maintains official society records and archives, supports governance and policy documentation, coordinates meetings and events, administers awards and grant programs, supports financial and contractual processes, and ensures accurate and timely communication of society information across internal and external channels.

Working collaboratively with IEEE staff and volunteer leadership, the Society Administrator identifies operational best practices, recommends process improvements, and helps ensure continuity as volunteer leadership changes. The position operates with a high degree of independence and is expected to proactively identify issues, track deliverables, communicate risks, and drive assigned activities through completion.

The position may also manage larger projects and strategic initiatives requiring knowledge of society operations, IEEE organizational structures, and coordination across multiple IEEE business units.

• Serve as a primary staff point of contact for EMC-S and PSES volunteer leadership, officers, committees, and other stakeholders.
• Develop and maintain strong working relationships with Society Presidents, Executive Committees, Boards, committee chairs, and IEEE staff partners.
• Coordinate society activities and proactively track deadlines, deliverables, decisions, and follow-up actions.
• Maintain master calendars of society meetings, events, governance deadlines, awards, grants, elections, and other key activities.
• Provide volunteers with timely access to policies, procedures, historical information, templates, and other resources necessary to conduct society business.
• Provide continuity and institutional knowledge as volunteer officers and committee leadership transition.
• Identify operational challenges and recommend solutions and best practices to society leadership.
• Coordinate with other IEEE societies and organizational units to share best practices and improve operational effectiveness.

• Provide administrative and governance support for Boards, Executive Committees, and other assigned committees.
• Coordinate scheduling and logistical preparation for Board, committee, and leadership meetings.
• Prepare and distribute meeting materials, agendas, supporting documentation, action items, and minutes.
• Maintain accurate records of motions, decisions, approvals, and follow-up actions.
• Track proposed and approved changes to Constitutions, Bylaws, Policies and Procedures, Operations Manuals, and other governance documents.
• Advise volunteers on established IEEE and society governance policies, procedures, and approval processes.
• Coordinate required governance reviews and approvals with appropriate IEEE staff and organizational units.
• Maintain official society governance records and historical archives.

• Coordinate virtual and in-person Board, committee, and leadership meetings.
• Provide meeting planning and on-site support as required.
• Coordinate meeting space, audiovisual requirements, food and beverage, attendee logistics, and supporting materials.
• Organize society leadership dinners, retreats, lunches, receptions, and related functions.
• Coordinate meeting documentation and post-meeting follow-up.
• Maintain historical information regarding previous meetings, events, locations, and logistical requirements.

• Develop, maintain, and improve society operational and governance documentation.
• Ensure society information is accurate, current, clearly written, and appropriately archived.
• Communicate policy, procedure, deadline, and operational updates to volunteer leadership.
• Support development and distribution of newsletters,…