Administrative Assistant

Spectrum Center Schools and Programs , a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you excel in a dynamic, student-centered educational environment, value meaningful work that supports diverse learners, and bring strong organizational skills, a solution-focused mindset, adaptability, and a positive attitude to everything you do — We Should Talk!

As an Administrative Assistant, you will play a vital role in keeping our school running smoothly and efficiently. Serving as a key partner to the Program Director, you’ll help drive the day-to-day administrative operations that support our staff, students, and families. This is more than an office role — it’s an opportunity to contribute to a mission-driven educational environment where organization, responsiveness, and professionalism make a direct impact.

Serving as the first point of contact for the school by answering and directing phone calls, coordinating conference calls, greeting visitors, and ensuring a welcoming, professional front office experience.

Managing incoming and outgoing mail, courier deliveries, email communications, and faxes, while accurately routing correspondence to appropriate team member's.

Ordering and maintaining office and classroom supplies and equipment to support seamless daily operations.

Preparing and distributing correspondence, reports, and other printed materials in a timely and organized manner.

Organizing and maintaining student, personnel, operational, and office files to ensure accuracy, compliance, and accessibility.

Supporting school-wide communications and projects, including coordinating employee mailings and distributing materials to students and families.

Partnering with school leadership to ensure administrative functions are completed accurately, efficiently, and within established timelines.

Assisting with preparing and maintaining required reports and records, including accounting, personnel, student data, and operational documentation.

Participating in and supporting school events, activities, and special projects as requested.

Providing flexible, team-oriented support by assisting with additional duties as needed to ensure overall operational success.

• High school diploma or equivalent w/ passage of basic skills test.
• Associate's degree or higher in a closely related field of study preferred.
• Ability to obtain and maintain certification in company approved crisis management training.
• Minimum 1yr prior experience working in an administrative role, preferably in an alternative, special education and/or behavioral health program setting.
• Highly skilled in working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders and/or other related disabilities.
• Highly proficient in reading, writing, analyzing and interpreting detailed reports, business correspondence, learning materials, announcements, etc.
• Prior experience and/or highly knowledgeable in program management and/or development and working with databases/spreadsheets.
• Proven ability to manage complex and/or sensitive information while maintaining confidentiality and objectivity.
• Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents and the general public.
• Solid motivational skills and willingness to be flexible and…