Financial Operations Specialist

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Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of Research Support and Advancement that is responsible for processing financial transactions, accounting, and some administrative duties.

Duties and Responsibilities Financial Transactions and Accounting – 60%

• Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to the Purchasing Office for areas of responsibility
• Prepares and maintains various records for a variety of separate accounts within the area of responsibility
• Prepares monthly and quarterly budget reports
• Produces monthly reports on all accounts as needed; enters and manipulates data and information by creating databases, tables, and spreadsheets; prepares worksheets and tables; makes various mathematical computations
• Monitors and reconciles different procurement card accounts
• Sorts all invoices and ensures proper approval to be paid from various accounts
• Processes travel for all staff and students within the area of responsibility
• Tracks all income and expenditures; ensures deposits are made according to PSU policy
• Processes customer payments and reconciles transactions
• Works with supervisor and team members to process contracts for non-PSU employees
• Monitors and tracks scholarship expenditures
• Provides monthly financial data to the supervisor

Administrative Support – 25%

• Acts as the point of contact for Research Support and Advancement clients
• Collects, organizes, and composes correspondence; answers phones, responds to email, forwards messages, and schedules and confirms appointments
• Maintains confidentiality of records
• Assists Research Support and Advancement students with purchasing items required for their projects
• Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
• Knows and understands functions of the office and general policies and guidelines of the university

Supervision – 10%

• Hires, trains, and supervises the work of student assistants in Research Support and Advancement and performs other required line manager duties
• Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace

Other – 5%

• Serves on committees as directed
• Performs any other related duties as required or assigned

Education and Experience

Required Education And Experience - Time Of Hire

• High school diploma or equivalent
• Three years of experience in an office or administrative setting

Preferred Education And Experience

• Bachelor’s Degree
• One year of experience with financial transaction processing

Screening Services (Background Checks)

Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Salary Range

$17.66 hourly, commensurate with experience

Job Type

Unclassified

Appointment Duration

12 months

Work Schedule

Full Time, Monday – Friday, occasional evenings and weekends, 8:00 AM – 4:30 PM

Application Documents Required*

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References
• Consolidate into two documents to upload.

Open Until Filled

Open Until Filled with a first consideration date of 11/20/2025.

Search Committee Chair

Mary Louise Widmar, mwidmar

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Aff…

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