Project Manager, Business Administration, Operations Management

Overview:

The Project Manager is an organized, detail-oriented professional who enjoys bringing structure to projects and helping teams deliver exceptional work. This role supports the successful planning, coordination, and execution of marketing and development projects by keeping timelines on track, facilitating communication, and ensuring team members have the information they need to succeed.

The Project Manager works closely with internal teams to coordinate project activities, monitor deadlines, communicate updates, and identify potential risks before they become issues. This position is ideal for someone beginning their project management career who enjoys solving problems, learning new systems, and working in a fast-paced agency environment.

This is a hybrid role. Candidates who are further than a 2 hour radius from Pittsburg, Kansas are less likely to be considered.

Who We Want

● An exceptional organizer who naturally creates structure and keeps projects moving.

● A dependable communicator who follows through on commitments and keeps others informed.

● A collaborative teammate who enjoys helping others succeed.

● A proactive learner who seeks opportunities to grow and improve every day and is willing to continuously learn and adapt as AI shapes the role..

● A problem solver who anticipates challenges before they become larger issues.

● A detail-oriented professional who takes pride in delivering high-quality work.

● Someone who thrives in a fast-paced agency environment and enjoys managing multiple priorities.

Responsibilities

● Support the planning, coordination, and execution of multiple marketing and development projects simultaneously.

● Develop project plans, timelines, task assignments, and schedules under the guidance of senior project managers or supervisor.

● Utilize project management software, including Teamwork, to organize projects, assign tasks, monitor progress, and maintain project documentation.

● Communicate project timelines, deliverables, expectations, and next steps clearly to internal team members.

● Facilitate communication between departments to ensure projects move efficiently through each phase of production.

● Prepare project updates, meeting notes, status reports, and documentation for internal stakeholders.

● Track deadlines and proactively remind team members of upcoming deliverables.

● Escalate project risks, blockers, resource constraints, or scope changes to senior team members in a timely manner.

● Monitor project hours, budgets, and resource allocation

● Builds rate cards and resource plans using margin and cost, flag over-service, and compare estimates versus actuals

● Assist in identifying project risks and developing basic contingency plans when needed.

● Maintain accurate project documentation and ensure decisions, ownership, and action items are clearly recorded.

● Build collaborative working relationships with designers, developers, marketers, strategists, AI agents, and account managers.

● Continuously improve project management knowledge through training, coaching, feedback, and hands-on experience.

Communication & Collaboration

● Communicates project updates clearly and professionally with internal teams.

● Keeps stakeholders informed of deadlines, deliverables, and project expectations.

● Responds promptly to questions and requests while escalating concerns appropriately.

● Adjusts communication style based on technical and non-technical audiences.

● Builds positive working relationships that support collaboration across departments.

Project & Time Management

● Understands fundamental project management processes and workflows.

● Utilizes project management tools to organize work and monitor project progress.

● Assists in building project plans, timelines, and…