Invoicing Specialist

Invoicing Specialist

We are looking for an Invoicing Specialist to support project-based accounting activities for a growing team. This contract opportunity is ideal for someone who is highly organized, comfortable managing billing timelines, and confident working with project managers on financial documentation. The role focuses on preparing accurate client invoices, monitoring project revenue activity, and helping maintain strong control over contract-related billing and collections.

Responsibilities:

• Prepare and issue client invoices by reviewing project details, contract terms, approved costs, and billing requirements.
• Partner with project managers to track financial activity, support revenue accuracy, and keep billing milestones on schedule.
• Review proposals, quotes, change documentation, and supporting records to confirm invoice content is complete and aligned with client expectations.
• Monitor outstanding receivables, follow up on overdue balances, and assist with collection efforts effectively.
• Maintain organized project accounting records, including invoice history, cost support, and client billing guidelines.
• Evaluate expense items tied to projects to help ensure only allowable charges are included in customer billings.
• Support ongoing project closeout activities by verifying invoicing deadlines, documentation status, and revenue-related information.
• Contribute to broader project accounting tasks as needed, including administrative support tied to contracts and financial reporting.