E-Billing Specialist

Position summary This position is responsible for client e-billing and client e-billing account maintenance. Job duties and responsibilities
• E-Bill invoices monthly for assigned clients within Bill Blast or designated E-billing site. This would include ensuring successful submission, monitoring of status and resolution of all rejections until final payment is received.
• Proof electronic invoices for accuracy.
• Generate monthly e-billing reports.
• Communicate with assigned attorneys and/or Executive Assistants regarding status of electronic invoices and deductions.
• Update client and matter information within the 3E system to ensure compliance with client e-billing guidelines.
• Assist attorneys and Executive Assistants with inquiries.
• Assist E-Billing Manager with new electronic billing set ups.
• Obtain matter 's and submit timekeeper approvals on a timely basis.
• Gain an understanding/mastery of the e-billing systems (i.e. Tymetrix
360, Passport, Counsel Link, etc.).
• Work with AP/Chrome River to obtain expense backup.
• Assist with special projects as assigned by attorneys and/or manager.
• Work closely with Collections on status of electronic invoices.
• Submission of monthly accruals/budgets where required.
• Setup of Task/Activity codes and PTA Groups. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements

Education:

Associate degree in Accounting or equivalent work experience preferred.

Experience:

Prior experience with e-billing or other accounting function preferred.

Experience with Elite/ 3E, Bill Blast and other e-billing systems preferred. Experience in a law firm or other professional service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite/3E accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels.

Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

Skills:

Excellent verbal, written communication and organizational skills. Ability to prioritize workload and to deal with stress within a fast-paced work environment. Must be able to work independently and display a professional manner at all times. Strong attention to detail. Ability to communicate and interact effectively with all organizational levels. Ability to meet weekly and monthly deadlines along with the ability to handle daily requests.

Additional information

Supervisory responsibilities:

None. Equipment used:
Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged computer use. Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities. Ability to communicate effectively. Ability to maintain attention to detail while analyzing billing information, managing multiple priorities, and applying sound judgment.

Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements. Ability to work extended hours as required to meet deadlines or business needs. Working conditions You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess…