Executive Assistant, PDMS-Design

** Job

Requisition  #*
* 25WD93787

_The French translation can be found below!/La traduction en français se trouve plus bas!_

** Position Overview*
* We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the VP of PDMS-Design. Additional admin support - you'll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

This position will report to the VP, PDMS-Design, and it can be 100% remote in the U.S. or Canada, with a preference for the ET zone. Candidates are welcome to work a hybrid model, if near one of our offices.

** Responsibilities*
* + Manage calendars, schedule meetings, and coordinate global travel arrangements

+ Track executive expenses and generate expense reports. Submit expense reports in a timely manner. Understand budget timelines and deadlines

+ Collaborate with the leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables

+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering

+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions

+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events

+ May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management

+ Support executive and leadership offsites, with availability for international travel up to 4 times per year

+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance

+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses

+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish

** Minimum Qualifications*
* + 5-7+ years' experience supporting senior executives in a fast-paced, multinational environment

+ Exceptional time management, organizational, and multitasking skills

+ Willing to adapt to a rapidly changing environment and new processes and responsibilities

+ Proven ability to work under pressure, communicate effectively, and meet deadlines

+ Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint and Copilot

+ Not afraid of AI tools and can proficiently use them. Tech savvy

+ Strong interpersonal and written/verbal communication skills in English

+ Able and willing to travel to events or internal meetings, locally and internationally as required

+ Due to our globally distributed team, you may occasionally work outside of normal business hours; able to work flexible schedule

+ Discreet and experienced in handling sensitive and confidential information

** The Ideal Candidate*
* + Takes initiative and is a self-starter who thrives with minimal supervision

+ Excels at managing complex projects and delivering results both independently and collaboratively

+ Enjoys building positive working relationships across all levels and geographies

+ Highly organized, detail-driven, and capable of juggling multiple responsibilities

+ Embraces change, learns quickly, and adapts well to dynamic environments

+ Understands the value of integrity and honesty in the workplace and takes ownership of their work

** About Autodesk Product Development and Manufacturing Solutions*
* Autodesk gives you the power to make anything. If you've ever driven a modern car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you've experienced something amazing that was designed and made with Autodesk software.  The Autodesk Product Design and Manufacturing Solutions (PDMS) portfolio focuses on the…