Administrative Assistant

Description

Our client in Downtown Pittsburgh is in need of a contract Administrative Assistant. This is position is completely onsite and a contract opportunity till April. Hours are 7:45AM - 4PM, Pay depends on experience: $20-22. Clearances and background are required.

GENERAL DESCRIPTION:

● Oversee the daily operations of the school office, ensuring efficient, professional, and

student-centered administrative support.

● Provide high-level clerical and administrative support to the School Principal with

discretion, diplomacy, and strict adherence to confidentiality requirements.

● Serve as the primary point of contact for students, families, staff, vendors, visitors, and

job applicants, delivering responsive and professional customer service.

● Accurately enter, maintain, and manage data within the student information system and

other administrative platforms.

● Maintain compliance with all school policies, procedures, and professional standards as

outlined in the Staff Handbook and applicable regulations.

● Support a welcoming, organized, and compliant office environment that reflects the

school's mission and values

Requirements

PERFORMANCE

ACCOUNTABILITIES :

● Maintain strict compliance with confidentiality and data-privacy policies.

● Communicate effectively and professionally with all stakeholders (students, families,

staff, vendors, and community partners) through written, verbal, and electronic

communication.

● Demonstrate functional proficiency with internet-based tools, office systems, and

student information systems.

● Establish and maintain positive, cooperative working relationships across the school

community.

● Ensure smooth and efficient front office operations, including task completion, workflow

coordination, and daily office readiness.

● Maintain, organize, and replenish office supplies, equipment, copiers, postage systems,

supply closets, and front-desk areas.

● Perform clerical and administrative duties such as document preparation, filing, mail

processing, scheduling, phone and message management, visitor reception, and

staff/student support.

● Respond to inquiries and requests promptly, routing matters tactfully and appropriately.

● Support student attendance operations, including sign-in/out procedures, tardy and

dismissal documentation, attendance records, and daily logs.

● Collaborate with the Attendance Officer and Attendance Team, including contacting

families regarding absences and attending attendance meetings.

● Process and maintain student records accurately and in a timely manner.

● Communicate student-related legal documentation (e.g., custody orders) to

Administration in compliance with legal requirements.

● Coordinate transportation communication with the bus company for calendar

differences and early dismissals.

● Prepare for and manage Learning Partnership meetings, including maintaining organized

documentation, verifying parent participation, checking in families, notifying teachers of

arrivals, and updating contact information.

● Maintain and update lobby communications and message boards.

● Promote a positive school climate by initiating supportive interactions, fostering

teamwork, and modeling professionalism.

● Support school-wide initiatives, including PBIS implementation and reinforcement of

P.A.T.H. expectations.

● Escalate student concerns to appropriate staff (Student Support, Counseling, Security, or

Administration) as needed.

● Perform additional duties as assigned by the CEO/Principal.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .