Assistant Director of Scheduling - Conferences and Events Services

Assistant Director of Scheduling - Conferences and Events Services Salary:
Commensurate
with experience Benefits:
The University offers generous
benefits including paid time off (holidays, holy days and vacation), employer
matching contributions to the retirement plan, and tuition benefits for
employees and their eligible dependents. Learn more and explore benefits .edu/benefits

Location:

Conference and Events Services Position Status:
Full-time

Hours:

Varied Position Number:
221439/10-1220     

FLSA Status:
Exempt POSITION

SUMMARY:

Reporting to the Executive Director, Conference and Event Services,
the Assistant Director of Scheduling serves at the system and database
administrator of 25

Live, the software used for academic and event scheduling on
campus. This position will also support Tassel Commencement RSVP software, Omni
CMS for the department website, and other related event software platforms. The
Assistant Director will organize and execute the annual scheduling process for
events on campus with support from the department.

This
position will maintain and supervise the events budget and manage all billing
and invoicing for in-house services. The Assistant Director will also provide
support as needed with the planning and execution of larger University events
such as First Year Orientation, Conferences and Commencement.  DUTIES AND
RESPONSIBILITIES:

Oversee, monitor, and maintain
systems employed by the department. Serve as lead 25

Live systems administrator,
manage CVENT registrations, TASSEL Commencement RSVP software and Omni CMS. Serve
as project manager for system implementations. Research and make
recommendations to improve workflow and business processes.

Oversee the operations for all
Conference & Event Services controlled spaces. Develop, monitor, and
enforce campus-wide room scheduling policies and procedures. Assist the
Executive Director with departmental initiatives and strategy implementation.

Manage
events budget, internal billing of CES services and provide administrative
event support.

Provide operational support in
CES controlled spaces and events.

Works closely with the Division of
Student Life, Facilities, Dining, and other internal and external departments
as CES liaison for event and building specific information including
construction, maintenance updates, and building access. Ensure that appropriate
communications are made to service providers for on-campus events.

Completes other
duties as assigned.

Minimum qualifications:

Bachelor’s degree in Business
Management, Information Technology/Information Systems, Event Management, or
Communications from an accredited educational institution and
1-3 years of work- related experience.

Prior
experience as functional support for event management database; budgetary and
business process management experience.

Preferred qualifications:

Experience in event
operations in higher education.

Experience with 25

Live or a similar event
management database in higher education.
3-5
years of work-related experience. Alternatively, the successful candidate may possess any equivalent combination
of experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following:
In depth
knowledge of 25

Live (or similar scheduling platform) used for academic and
event space allocation Knowledge of
event planning, operations, and execution

Knowledge of
policy development in operations and business process management Budget
management knowledge

Strong written
and verbal communication skills Exceptional
analytical, time management, and organizational skills

Ability to
plan and manage multiple projects simultaneously

Ability to
work successfully with frequent interruptions Highly
detailed and processed oriented

Ability…