Administrative Coordinator - College of Engineering - Civil and Environmental Engineering

Finance And Operations Coordinator

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Civil and Environmental Engineering Department at Carnegie Mellon offers a unique interdisciplinary program that enables you to develop imaginative solutions to real-world engineering problems. With access to cutting-edge research and technology, high achieving, energetic - yet approachable - faculty, and an innovative and flexible curriculum, we consistently rank among the top engineering programs by US News and World Report.

The Civil and Environmental Engineering Department at Carnegie Mellon is seeking a Finance and Operations Coordinator to join our team. This position supports sponsored research activities, departmental finance and operations, and student financial administration. The coordinator works collaboratively with faculty, staff, students, the Engineering Research Accelerator, and other university partners to ensure financial and administrative responsibilities are completed accurately, efficiently, and in accordance with university policies.

• Compile, track, enter, and maintain Oracle labor distribution and costing allocations.
• Work with faculty and the Engineering Research Accelerator's post-award team to compile and maintain planned labor allocations.
• Ensure that salary distributions align with faculty plans, approved budgets, available funding, and project periods.
• Process labor redistributions and resolve discrepancies involving salary allocations.
• Coordinate effort certification and summer effort processing, working with faculty and appropriate university partners to support timely and accurate completion.
• Maintain accurate records and supporting documentation for labor and effort transactions.

• In collaboration with the Engineering Research Accelerator's pre-award & post-award teams:
  • Support faculty research account portfolio management:
    Monitor research account balances, expenditures, commitments, planned labor, funding periods, and other financial activity.
  • Assist with financial projections, account reconciliation, cost transfers, award setup, reporting, and closeout activities.
  • Identify potential funding, spending, or allocation issues and communicate them proactively to faculty, departmental leadership, and research administration partners.
  • Respond to faculty questions regarding research account activity, available balances, allowable expenses, and relevant university procedures.
  • Synthesize information from financial systems, award documentation, policies, and stakeholder input to support sound account management and decision- making.

• Participate in meetings between faculty and the Engineering Research Accelerator
• Attend RAC and College research administrator meetings, and others as appropriate to maintain awareness of relevant policy, process, and system changes and communicate important information to others.
• Primary monitor for department shared "cee research "email

• Process financial transactions, such as but not limited to; account redistributions, cost transfers, professional development funds, check deposits, purchase requisitions/purchase orders and other departmental financial activity, as needed.
• Review project account transactions for accuracy, appropriate authorization, available funding, supporting documentation, and compliance with university…