Cash Operations Coordinator - Finance Division

Cash Operations Coordinator

The Finance Division at Carnegie Mellon University is responsible for providing financial management, enterprise planning and stewardship in support of education, research, and strategic goals of the university. We are seeking a Cash Operations Coordinator within Treasury! The Cash Operations Coordinator leads the processing and reconciliation of physical cash, check and credit card transactions on behalf of the university. They oversee the processes and infrastructure that support cash collections and merchant services, including information security and regulatory requirements and the administration of a centralized e-commerce application.

The oversight of these duties requires significant individual discretion and judgement as well as frequent interaction with campus partners to find common solutions. The Cash Operations Coordinator aggregates, monitors, assesses and analyzes data and makes recommendations related to the business processes they supervise. They prioritize responsibilities to manage around seasonality, as well as adapt to emerging issues, and independently research and solve problems.

Core responsibilities include:

• Cash Ops Operating
  
  Activities:
  
  Processing cash and check (including foreign) deposits from campus units, and recording all related activity. Scanning checks, maintaining a supply of coin and currency, reconciling deposits and ensuring the accurate recording of deposit activity in the AR module, and cash forecast reporting.
• Credit Card:
  Maintain inventory of all merchant service accounts, collaborator contacts and devices. Support the PCI compliance audit process for the university by preparing broadly shared communications, organizing trainings and supervising unit level assessments annually.
• Ecommerce:
  Oversee the process for users to request, develop, manage, and operate storefronts with their own URLs.
• Prepare and monitor Treasurer's Office purchase orders.
• Oversee bank access management for bank counter parties, and review access monthly for terminations and review entitlements quarterly.
• Creates metrics related to the Cash Operations Office activity and presents to leadership.
• Works cross-functionally with teams in the Finance Division and across campus.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• High attention to detail
• Strong communication skills
• Improvement in execution mindset

Qualifications:

• HS Diploma or GED required;
  Bachelors degree preferred
• Years of experience:
  Three to five years of cash management experience.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful pre-employment background check including credit check

Additional Information:

Sponsorship:
Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job;…