Finance Clerk

This recruitment will close on October 21, 2026, or upon receipt of 1
50 applications, whichever occurs first.

Please save the following tentative dates:

Application Review:
October 21-23, 2026
Written Exam:
October 23-26, 2026
Panel Interviews:
Tuesday, November 3, 2026
Department Selection Interviews:
Week of November 9th

Under direct or general supervision, performs a variety of routine to complex technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, utility billing, and/or business licensing, in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work as required.

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

When performing the accounts receivable assignment:

• Processes periodic invoice requests; creates and maintains new payor accounts.
• Receives and balances cash receipts and general ledger debits; allocates revenue to proper cost accounts; posts revenue; prepares bank deposits and related reports.
• Receives mail and direct payments from the public and from other City departments, balances monies received, and prepares receipts.
• Processes City-wide returned checks and contacts customers as appropriate; prepares delinquent item reports, initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for un-collectable accounts.
• Maintain and update IRS W-9 information of vendors for IRS 1099 year end tax reporting and processing.

When performing the accounts payable assignment:

• Processes payments in batches and logs batch reports as appropriate; processes warrant writing on a weekly basis; prepares documentation for payment; confers with vendors as necessary; enters and verifies data into the automated accounts payable system to produce payment; may prepare manual checks; prepares payments for mailing and files copies with backup.
• Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department.
• Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Maintains credit card accounts; processes receipts and reconciles to credit card statements.
• Processes miscellaneous receipts.
• Transmits weekly warrant file to the bank.
• Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
• Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
• Prepares centralized bank deposits and reports for the Investment Revenue Officer. Maintains warrant control log for check stock.
• Processes "orders to withhold personal income tax" on behalf of the Federal Franchise Tax Board and IRS.
• Maintains signature authorization listing used to verify payment authorization signatures.
• Verifies bankruptcy information of vendors; participates in audits of vendors and other City departments; maintains vendor W-9 information for 1099 processing.

When performing the utility billing assignment:

• Accepts and processes payments at the front counter, over the phone, and by mail, in cash, by check, or by credit card; makes change as necessary and maintains cash drawer as appropriate; processes automatic customer account debits through electronic bank transfers; balances payments and posts transactions in the accounting system daily.
• Sets up new accounts or closes out terminated accounts; notifies customers of excessive usage and initiates work orders to investigate for high consumption, potential leaks, or broken utility meters; calculates and processes billing adjustments due to leaks, penalty adjustments, or overestimating.
• Sends…