Court Clerk Trainee​/Court Clerk

Definition and Distinguishing Characteristics

Opening Date:
December 5, 2025

Closing Date:
Continuous

Recruitment Information:
Candidates will be reviewed as applications are received

Court Clerk Trainee Salary Range: $22.64 - $23.77 per hour

Court Clerk Salary Range: $24.96 - $30.34 per hour

Under close and general supervision, the Court Clerk Trainee/Court Clerk performs a full range of clerical duties in support of Court operations, inside and outside the courtroom, including a variety of legal processing, public contact, clerical support, records management and courtroom clerk duties.

At the entry level, a Court Clerk Trainee is expected to perform tasks of moderate difficulty under supervision. As proficiency increases, more independent job duties are assigned. Positions in this class may perform some courtroom clerk duties; however, the focus of their duties is legal processing, records management, clerical support and public contact (e.g., customer service). As experience is acquired, the incumbent performs duties with increasing independence.

Generally, a Court Clerk Trainee advances to Court Clerk after a 12-month probationary period is completed with satisfactory performance. This class receives close supervision from a supervisor/manager and may receive training and assignments from a Court Clerk or Senior Court Clerk. This class is distinguished from the higher class of Court Clerk in that the latter is the journey-level classification within the series.

This is the journey level in the Court Clerk series. Positions in this class are flexibly staffed and are typically filled by advancement from the Court Clerk Trainee classification, or, when filled from the outside, require prior clerical experience in a court or legal office setting. Prior to appointment to Court Clerk, an incumbent must be able to perform the full range of duties at the journey level and meet the qualification standards of the higher class.

Court Clerk is distinguished from the higher class of Senior Court Clerk in that the latter is the advanced journey level in the series, provides lead work assistance and performs highly complex clerical work with a great degree of independence. The Court Clerk receives general supervision from a supervisor/manager and may receive training and assignments from a Senior Court Clerk.

This class is distinguished from the higher class of Senior Court Clerk in that the latter is the advanced journey-level classification within the series.

The Court reserves the right to assign or reassign duties as required to achieve business and operational objectives. When assigned, all the essential functions and duties listed below must be accomplished effectively, are standard, and may not be inclusive of all functions and duties that may be assigned. Essential functions and duties may include, but are not limited to those listed below.

• Reviews, files, conforms and processes documents; enters data and/or scans documents into the case management system; updates hard copy case files as needed.
• Interprets and applies a variety of policies, rules, procedures and regulations; understands statutes, court terminology and instructions related to court proceedings; explains and assists the public with legal filing processes, procedures and policies of Court operations; explains applicable laws, rules, policies and procedures to the public, justice partners and other staff in person and over the telephone.
• Performs daily accounting as required in accordance with Court policy and procedures; accepts fines and routine filing fees, computes filing and related fees, makes appropriate journal entries, issues receipts and balances cash drawers.
• Assists the Court in meeting reporting requirements by accurately maintaining case statistics and grant timesheet reporting.
• Performs calendaring functions such as copying, distributing and posting calendars after removal of confidential information; prepares, notates/marks with needed information and updates calendars; locates and pulls all hard copy cases on calendar; ensures all documents relevant to proceedings are in the case file (electronic/hard copy); routes hard copy cases to appropriate bench officer; updates tentative ruling system; records, processes and/or schedules remote appearances as required;
  
  processes all requests for setting trials, continuances and/or requests to advance or drop hearings; contacts Court-appointed counsel regarding availability; makes appointment changes in the case management system as needed; schedules hearings, prepares and sends applicable notice to litigants and posts fees as required.
• Performs courtroom functions such as assisting the bench officer in all aspects of Court procedures, status of cases, fines, calendar and special circumstances; marks, admits and keeps track of all exhibits by creating a list; secures all exhibits daily; swears in all witnesses and keeps a record in the minute…