Human Resources Associate - Aya Data

The Human Resources Associate supports all aspects of the employee lifecycle, from talent acquisition to offboarding, while maintaining accurate HR records and providing exceptional services to employees. This role supports the implementation of HR policies, assists with benefits administration, coordinates onboarding processes, and supports employee engagement initiatives. The HR Associate provides direct support to the Head of HR through administrative assistance, project coordination, and preparation of reports and presentations.

The ideal candidate combines understanding of HR functions with a strong focus on Talent Acquisition. They also demonstrate administrative capabilities, sense of ownership, and people skills to ensure compliance with regulations while fostering a positive employee experience.

The position will be full‑time in Ghana.

Our vision is to become a global center of AI excellence, serving the global market with a suite of leading AI solutions in our chosen verticals, and using AI to solve some of the toughest issues on the African continent. We operate across the entire value chain from data collection to annotation to data science. This means no outsourcing, no friction, and a hard‑to‑replicate ability to build and deploy bespoke AI solutions more profitably, flexibly, and ethically than non‑vertically integrated competitors.

We have recently developed our first product suite in Geospatial AI – using remote sensing data (drone + satellite) + AI to create transformational efficiencies in farms, forestry, and climate projects. We can already count major enterprises like Unilever amongst our clients and are engaging with many of the largest companies in agriculture and forestry.

Critically, our mission is not only to build and scale AI products but to create high‑level capability locally in Africa; this is essential to our impact and to ensure we can scale as effectively as possible.

• Partner with functional heads on workforce planning from annual headcount planning through to tactical hiring delivery.
• Liaise with all hiring managers and functional heads to design appropriate job descriptions, ensuring that outlined responsibilities are aligned with actual internal job expectations and reflect each role's requirements.
• Manage end‑to‑end talent acquisition processes from job requisition to offer acceptance, running job advertisement, screening resumes, shortlisting candidates, and managing the interview process until selection.
• Manage recruitment agency partnerships to optimize talent sourcing and build robust candidate pipelines for current and future organizational needs.
• Liaise with the marketing department to work on employer branding initiatives to sell the business as an employer of choice.
• Conduct thorough candidate evaluations and reference checks.
• Manage candidate communication throughout the recruitment process.
• Prepare and extend accurate employment offer contracts, fix‑term contract renewals, employee transition, promotion, and reassignment letters.

• Maintain accurate and up‑to‑date employee records on the company’s database, including personal information, employment contracts, employee leave, and benefits enrollment.
• Lead organization‑wide policy and procedure communication initiatives, ensuring clear dissemination and understanding of new employee policies as well as updates made to the policies, through messaging regular awareness sessions.
• Manage the department’s shared inbox with a commitment to same‑day response and resolution, maintaining inbox efficiency and ensuring no outstanding queries by close of business.
• Coordinate with the IT department to manage employee system access throughout the employee lifecycle, ensuring timely account creation for new hires and proper deactivation for departing employees.
• Plan and execute onboarding/orientation processes and manage the distribution, collection, and documentation of employee handbook acknowledgments for all new hires, ensuring 100% completion and proper digital record‑keeping.
• Plan, execute, and facilitate town halls, team meetings, and other HR‑related…