Sr. Administrative Assistant, SRS

Azenta Inc.

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships.

All we accomplish is grounded in our core values of Customer Focus, Achievement, Accountability, Teamwork, Employee Value and Integrity

Sr. Administrative Assistant, SRS

Azenta Life Sciences is a market leader in automated bio sample management solutions and multiomics services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally.

Within Azenta, the Sample Repository Services (SRS) business provides industry-leading biobanking, sample storage, logistics, laboratory services, and specimen management solutions that help customers safeguard and maximize the value of their critical biological materials.

The Senior Administrative Assistant, SRS plays a vital role in fostering a positive and productive workplace by managing daily site logistics, coordinating employee engagement initiatives, and ensuring that the physical work environment supports the needs of both staff and visitors.

• Manage and maintain the VP/GM's calendar, including scheduling meetings, resolving conflicts, and coordinating logistics across multiple time zones as needed
• Proactively anticipate scheduling needs and provide timely reminders and preparation materials to ensure executive readiness for all engagements
• Meeting management and governance
• Taking meeting notes and capture decisions and actions
• Manage quarterly SRS Global Town Halls. Including but not limited to coordinating the presenters and presentations, managing attendance communication and attendee questions as well as sending post-event communications

• Oversee site conference room reservations, ensuring equitable access, proper setup, and availability of required technology and materials for all meetings and events
• Set up conference rooms for training sessions and special events, including audio/visual equipment, seating arrangements, printed materials, and refreshments
• Conduct routine inspections of conference spaces to ensure rooms are clean, well-maintained, and properly stocked at all times

• Order and coordinate delivery of training materials, supplies, and team lunch arrangements in support of departmental activities and meetings
• Manage site-wide office supply inventory, including ordering, receiving, and distribution; maintain par levels to prevent shortages
• Manage and stock the site cafeteria and snack areas, coordinating with vendors and internal stakeholders to ensure consistent availability of approved items and adherence to budget guidelines

• Administer and maintain site email distribution lists, ensuring accuracy, timely updates, and compliance with organizational communication policies
• Proofread and disseminate site-wide communications on behalf of leadership as required

• Plan and execute quarterly employee engagement luncheons, including coordination, menu selection, invitations, and day-of logistics to foster a positive and connected workplace culture
• Serve as the primary organizer for the annual employee holiday party, managing all aspects from budgeting and venue selection to vendor coordination, décor, entertainment, and post-event reconciliation
• Lead the planning and execution of the annual employee Summer Family Day event, coordinating activities, catering, communications, and on-site logistics to…